JM Test Systems

Administrative Operations Specialist

LocationSan Angelo, TX
Job TypeFull-time

About This Job


About the Role

We’re seeking a detail-oriented Administrative Operations Specialist I to support our division’s financial and operational functions—primarily focusing on Accounts Receivable (AR). This role ensures accurate invoicing, payment processing, and account maintenance, with secondary responsibilities in shipping, inventory coordination, and general administrative support.


Key Responsibilities


Accounts Receivable (Primary Focus):

Process incoming work, purchase, and change orders
Communicate with customers to verify PO details and resolve discrepancies
Generate and distribute accurate invoices based on quotes/POs
Process payments and maintain financial records
Update client account data in CalMapp, Sage, and related systems


Administrative & Operational Support:

Coordinate shipping/receiving and maintain inventory records
Support customer inquiries on orders, invoicing, and rush processing
Perform data entry, reporting, and document management
Follow safety protocols for packaging and shipments


Qualifications

Education: High school diploma or GED required
Experience:

+ Preferred: 1–2 years in AR or finance-related admin roles + Bonus: Experience in customer service, shipping, or warehouse support

Skills:

+ Strong attention to detail and organizational ability + Proficient in AR software and Microsoft Office (Excel, Outlook) + Excellent communication and problem-solving skills + Ability to multitask in a fast-paced environment


Benefits

Stability and unlimited opportunity for growth
Medical, Dental & Vision insurance
HSA with employer contribution
401(k) retirement plan
Vacation, Sick, and Holiday Pay
Employer-paid Life Insurance

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