Looking for a diverse, full-time administration opportunity based on the front desk of a brand-new office in beautiful Mount Pleasant? We are looking for a candidate with previous office/reception experience to join our growing team.
The Company
BQE Water Inc. provide water treatment to the international mining industry, protecting water as a shared resource and helping our clients to meet stringent government environmental restrictions. We have a diverse and inclusive team, offer a casual work environment and have a strong focus on teamwork to support our clients’ unique water requirements. Visit www.bqewater.com to learn more.
The Position
The ideal candidate will have administration and executive assistance and a personable and can-do approach, looking to be a part of a close-knit team, working from the reception area at a brand-new office and laboratory setting. Reporting directly to the CFO, The Office Administrator will complete all business support administrative functions to ensure smooth operation of the corporate head office and support for our growing team. Duties include, but are not limited to:
•Organizing internal and external meetings, including conference room bookings, parking, access, meeting recordings and minutes, meals/refreshments, greeting guests, circulating information and invitation distribution.
•Answering and directing phone calls using multiline phone system, establishing new extension and cell lines, monitoring voicemails.
•Distributing incoming/outgoing mail, using courier accounts, receiving/ shipping/tracking deliveries, and forwarding incoming correspondence from shared inboxes
•Maintain the physical head office workplace e.g. reporting maintenance issues, restocking hotel desks, the staff kitchen and stationery supplies, supervising cleaning standards etc.
•Maintain office filing systems and tracking systems e.g. access fob/ parkade assignments, local accommodation bookings, cleaning schedules
•Organizing office events e.g. socials, Festive dinners, corporate meetings, lunches for clients
•Performing clerical duties such as filing, scanning, photocopying, and data entry
•Book flights, car rentals and accommodation for company executives
•Maintaining and updating the CEO’s schedule; monitoring and adding bookings made by the company’s travel agent to his calendar for company visibility re: his availability
Requirements
•Driven individual, takes initiative and enjoys working in dynamic multi-cultural environment
•Excellent interpersonal, written and verbal communication skills
•Effective multitasking and time management skills
•Organized record keeper with attention to detail
•Developed computer skills, notably MS Office suite, Outlook and MS Teams experience
•Previous experience in a front desk environment an asset
•Language skills (French, Spanish) not mandatory, but an asset
Join our dynamic team where your contributions will be valued, and you will have the opportunity to grow professionally!
Job Type: Full-time
Pay: $50,000.00-$60,000.00 per year
Benefits:
•Healthcare on hire including vision and dental
•Additional company-funded HSA account upon probation completion
•On-site parking and 24/7 complimentary employee gym
Schedule:
Work Location: In person
Job Types: Full-time, Permanent
Pay: $50,000.00-$60,000.00 per year
Benefits:
Schedule:
Application question(s):
•Do you currently have the legal right to work in Canada for any employer?
•Tell us about your previous office/admin work experience e.g. number of years, admin tasks, was it on the front desk etc.
Work Location: In person