Office Assistant/Receptionist (ADMIN-3407)
Houston, TX
Full-time
$35,799About This Job
Job purpose
Responsible for answering and directing incoming calls in a courteous and professional manner. Greet, check in, and direct visitors and customers upon arrival. Process incoming and outgoing mail; prepares mail for distribution. Operates bindery and reproduction equipment in the printing and reproduction of documents, manuals, brochures, etc.
Duties and responsibilities
•
Operate various printing, binding, folding, and cutting equipment to fulfill copy center orders
•
Readjusts programming and machines in accordance with each job
•
Performs routine maintenance, adjustments, and minor repairs on equipment
•
Loads machines with paper and toner
•
Operates multi-line company switchboard
•
Answers and directs all incoming calls
•
Welcomes and greets all visitors, customers and vendors
•
Maintains visitor control by verifying appointments, and contacting appropriate party
•
Maintain company directory list
•
Replenish office supplies and manage inventory
•
Process incoming and outgoing mail; prepares mail for distribution
•
Work with warehouse and other departments to manage inter-office/freight mail
•
Prepare and package jobs by stacking, boxing, or wrapping for delivery to customer
•
Maintain supplies in the break room, such as coffee supplies, eating utensils, cups, napkins, soap, etc.
•
Manage and refill postage machine
•
Pick up/drop off mail at post office
•
Assist with other general administrative duties
•
Perform other duties as assigned
Qualifications
•
High School Diploma or equivalent
•
Must maintain a valid driver’s license, and clean driving record
•
At least 5 years of experience as a Receptionist or Front Desk Assistant
•
At least 2 years of experience using large copy equipment
•
At least 2 years of experience in a mail room environment
Knowledge, Skills, and Abilities
•
Excellent interpersonal and customer service skills
•
Ability to multi-task and highly flexible with changing circumstances
•
Excellent verbal and written communication
•
Must maintain a professional appearance and a positive attitude
•
Must be punctual, with solid time-management skills
•
Knowledge of scanning, imaging, duplicating machine equipment
•
Strong attention to detail
•
Ability to work independently and take initiative
Job Type: Full-time
Pay: From $35,799.86 per year
Benefits:
•
401(k)
•
401(k) matching
•
Dental insurance
•
Employee assistance program
•
Flexible spending account
•
Health insurance
•
Health savings account
•
Life insurance
•
Paid time off
•
Referral program
•
Vision insurance
Schedule:
•
10 hour shift
•
8 hour shift
•
Monday to Friday
Application Question(s):
•
Have you worked in a mailroom environment previously?
•
Have you used large copy equipment previously?
Experience:
•
Receptionist : 5 years (Required)
Ability to Commute:
•
Houston, TX 77035 (Required)
Ability to Relocate:
•
Houston, TX 77035: Relocate before starting work (Required)
Work Location: In person
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