Purchasing Clerk
Arlington, TX
Full-timeAbout This Job
Summary:
Assist in purchasing accounting activities within the finance department of the organization by performing the following duties:
Essential Duties and Responsibilities include the following, but not limited to:
•
Process all purchase requisitions and requests timely and accurately. All orders must be placed within 5 business days of requisition or request.
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Obtain quotes and lead times from suppliers. Obtain recommendations from suppliers or requestor for substitute items when necessary.
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Maintain procurement records (goods purchased and received) in MAS 500.
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Verify receipts - compare ordered vs received for orders physically received at HQ.
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Handle urgent orders immediately and expedite delivery or pick-up as necessary
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Proactive supply orders – reach out to department managers weekly
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Forecast ongoing supply needs, place recurring orders, and inventory supplies
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Maintain supply rooms to ensure there are necessities on hand.
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New vendor sourcing - evaluate new suppliers by considering price, quality, and availability.
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Provide product availability updates and lead times to requestors and management.
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Develop communication tool for managers providing status of request
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Develop and optimize vendor relationships
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Negotiate pricing and terms
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Complete credit applications for new suppliers.
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Monitor and maintain open purchase order report and follow up on orders not received
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Assist with purchase clearing reconciliation as needed
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Maintain and update standard and replacement costs as needed
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Ensure intercompany purchase orders are priced accurately.
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Maintain and inventory vendor gifts
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Involvement in team-wide initiatives and special projects
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Other tasks as needed
Education/Experience:
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5+ years of experience in purchasing or related position is highly preferred
Knowledge, skills, and abilities:
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Excellent oral and written communication skills
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Ability to interact directly with suppliers and build relationships.
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Proficient with Microsoft Office applications
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Excellent planning and organization skills
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Excellent problem-solving skills
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Ability to exhibit teamwork through openness to others’ views, ability to give and receive productive feedback
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Ability to take initiative and work independently
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Attendance/Punctuality
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Ability to adapt to changes in the business
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Ability to exhibit professionalism by approaching others in a tactful manner, react well under pressure, treating others with respect and consideration regardless of their status or position
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MAS 500 software proficiency preferred
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Willingness to help out where needed
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