Hydrogen technology & Energy Corp

Document Controller

LocationVancouver, BC
Job TypeTemporary, Full-time, Fixed term contract

About This Job

Hydrogen is the fuel of the future! Every day, countries around the world are advancing their hydrogen strategies to reduce greenhouse gas emissions and build a greener planet. In Canada, HTEC is leading the way having built Canada’s first hydrogen fueling station network. We own and operate 5 hydrogen fueling stations in the country and are developing several more. Are you eager to build your career in a growing company alongside a team of highly-talented and passionate individuals? Keep reading! We may have your dream job!

At HTEC, we’re unlocking the potential of hydrogen to reduce climate change and air pollution. Based in Vancouver, we design, build, and operate hydrogen fuel production, distribution and supply solutions to advance the deployment of hydrogen fuel cell electric vehicles.

We run a values-based business so fit comes first. Sure, we’ve got a list of knowledge, skills, and abilities we’re looking for in the successful candidate, and we lay those out below. But making sure our values align is critical. Read our values and if we are a match and you can deliver on the job responsibilities and requirements, we hope to hear from you!


Job brief:

HTEC has an opportunity for an experienced Document Controller to join the renewable energy industry to backfill a temporary leave for approximately 14 months. This Vancouver-based position will work closely with the Document Control Specialist to develop, implement and maintain the document control and records management program for the organization, and provide subject matter expertise to the organization on best practices and procedures.

As a member of the Quality Team, this role will support the overall organization in managing the storage and distribution of project documentation including Engineering drawings and technical documentation.

An ideal candidate will be detailed oriented, and have excellent organizational skills, excellent communication skills and a dedication to accuracy in their work.


Responsibilities:

Prepare and administer drawing packages through the Engineering Authentication process
Issue and track drawing and documentation packages to clients
Receive, review, register, code, and distribute internal and external documents (from contractors, vendors, regulators, and other stakeholders)
Manage the controlled retention of both electronic and hardcopy project documentation, including technical records, photos, emails, and Authenticated drawings.
Generate and track Document Transmittals
Administer Change Orders through the Management of Change process
Distribute technical documents and notify relevant personnel of updated revisions and access procedures.
Support and advise on the creation and maintenance of document control processes and procedures while ensuring that the procedure is implemented and followed on projects
Identify opportunities for improvement to documentation control processes and procedures and act on improvement requests
Printing, photocopying, and scanning of drawing and document packages including large format plots
Manage document review cycles, including follow-ups with reviewers, tracking comment responses, and overseeing squad check processes for submittals.
Assign unique document and drawing control numbers and ensure consistent document classification.
Manage SharePoint permissions and access for controlled documents.
Generate document status reports and provide updates to project managers and internal teams.
Conduct document audits, archive project documentation, and ensure traceability for turnover packages.
Maintain document libraries such as the drawing vault and submittal library.
Provide training to team members on document control procedures and tools, as needed.
Support the preparation and maintenance of Quality Management System (QMS) documents.
Conduct internal reviews to ensure compliance with document control standards and accessibility requirements.


Qualifications:

At least 2 years of experience in document control for quality, engineering or construction projects.
Prior experience using electronic document and records management system, such as OpenText, Aconex, Procore, to manage project documentation and drawings would be an asset
Bachelor’s degree in business administration or management would be an asset.
Proficiency in Word, Excel, Outlook, Bluebeam, Adobe Acrobat Pro, and SharePoint
Excellent organizational skills
Excellent oral and written communication skills
Strong interpersonal skills
Self-motivated, detail oriented and able to prioritize multiple tasks
Experience with Solidworks PDM systems an asset
Ability to communicate in a professional and collaborative manner within all levels of the organization
Knowledge in QMS documentation and Continuous Improvement an asset

The compensation for this role will be set within the current salary range which starts at $72000 annually. Salary will be determined by the candidate's experience and level of match to the requirements.

HTEC is committed to fostering an equitable, diverse and inclusive workplace and recognizes the important role that equity, diversity, and inclusion (EDI) play in creating a supportive and welcoming environment where all employees feel valued and respected.

We actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to First Nations, Métis and Inuit peoples, and all other Indigenous peoples; members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin; persons with visible and/or invisible (physical and/or mental) disabilities; persons who identify as women; and persons of marginalized sexual orientations, gender identities, and gender expressions. We recognize the value that a diverse workforce brings in terms of different perspectives and ideas that contribute to our success.

Job Types: Full-time, Fixed term contract

Contract length: 14 months


Pay: From $72,000.00 per year


Benefits:

Company events

Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
On-site gym
On-site parking
Paid time off
Vision care


Flexible language requirement:


French not required


Schedule:

Day shift
Monday to Friday


Experience:

document control: 2 years (required)


Work Location: In person


Expected start date: 2025-07-08

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