Vital Lyfe

Executive Assistant

Hawthorne, CA

full_time

About This Job

About Vital Lyfe

At Vital Lyfe, we are dedicated to solving global water challenges through innovative desalination and water treatment solutions. This is an opportunity to join a passionate, multidisciplinary team tackling one of the world’s most critical challenges.

Position Mission Statement

Serve as a strategic partner to the executive team by providing high-level administrative support, including proactive calendar management, travel coordination, meeting preparation, and communication facilitation to ensure seamless daily operations and enable executive focus on organizational priorities.

Key Responsibilities

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Own office operations, ordering supplies, managing vendors, organizing team events, coordinating visitors

•

Manage the day-to-day schedule, appointments, and communications for executives, ensuring efficiency and prioritization

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Assist with travel arrangements, including booking flights, accommodations, and creating itineraries

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Contribute to team operations, including event planning, office management, and vendor coordination

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Organize and maintain files, documents, and reports for quick access and reference

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Support project management by tracking deadlines, deliverables, and ensuring timely follow-up

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Maintain documentation, process receipts, and handle occasional light bookkeeping or expense reports

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Jump in wherever needed, whether that’s grabbing parts, updating spreadsheets, or helping with internal comms

Qualifications

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Education: Bachelor’s degree or equivalent professional experience preferred

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2–5 years of experience in EA, operations, or startup admin roles

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Strong organizational skills and attention to detail

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High EQ, you can read a room and know how to communicate with execs, engineers, and guests alike

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Comfortable managing priorities in an unstructured, fast-changing environment

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Strong written communication and a high sense of ownership

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A collaborative mindset with a proactive and problem-solving approach

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Experience supporting leadership in high-growth teams is a big plus

Why Join Vital Lyfe?

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Contribute to a mission-driven company focused on addressing clean water scarcity

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Collaborate with a dynamic, multidisciplinary team on impactful projects

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Executive Assistant

About This Job

Qualifications

Why Join Vital Lyfe?

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