All Pro Property Services, LLC

Office Manager for HVAC and Plumbing Company

LocationIndianapolis, IN
Job TypeFull-time
Salary$52,000-$58,240

About This Job

About All Pro Heating, Air and Plumbing LLC

All Pro Heating, Air and plumbing LLC is a fast-growing HVAC and plumbing company serving commercial, multi-family, and residential clients. We are dedicated to delivering top-quality service while fostering a collaborative and growth-driven work environment. Our core values—Inspirational, Accountable, Disciplined, Results-Oriented, Aligned, and Transparent—guide our hiring process and company culture.

We are looking for an ambitious and growth-oriented Office Manager who is eager to take on new challenges, improve processes, and advance within the company. This is more than just an administrative role—it’s an opportunity to develop and grow with a company that values leadership and innovation.


Position Overview

The Office Manager will be responsible for overseeing daily office operations, coordinating administrative tasks, managing internal processes, and supporting the leadership team. This role requires someone who is organized, detail-oriented, and eager to grow. The ideal candidate will proactively identify ways to improve efficiency and contribute to the company’s long-term success.


Key Responsibilities

Oversee daily office operations to ensure a smooth workflow.
Manage scheduling, calendars, and appointments for leadership and teams.
Handle email correspondence, document organization, and company communications.
Assist with HR functions, including onboarding, employee record management, and compliance tracking.
Support billing, invoicing, and financial record-keeping in coordination with the accounting team.
Maintain vendor relationships and coordinate office supply management.
Identify opportunities to improve office processes, efficiency, and workflow automation.
Assist in planning company meetings, team-building events, and training sessions.
Implement and manage office technology systems and software to improve productivity.
Work closely with leadership to take on new responsibilities and grow within the company.


Qualifications & Skills

2+ years of office management, administrative, or operations experience preferred.
Strong problem-solving and critical-thinking skills with a growth-oriented mindset.
Ability to prioritize tasks, multitask, and manage multiple projects in a fast-paced environment.
Proficiency in Google Workspace (Docs, Sheets, Drive), CRM software, and office management tools.
Strong written and verbal communication skills for professional interactions.
Must be assertive and organized in their priorities.
Experience with HR processes, payroll, or bookkeeping is a plus.
Comfortable with technology and open to learning new software/tools.
Ability to take initiative, think proactively, and contribute to company growth.


Why You’ll Love This Job

Opportunities for growth – We are looking for someone who wants to take on more responsibility and develop into a leadership role.

Supportive team environment – Work with a team that values collaboration and innovation.

Make an impact – Your ideas and improvements will directly contribute to company success.

Competitive compensation & benefits – Be rewarded for your hard work and dedication.


Compensation & Benefits

Competitive salary based on experience

Opportunities for career advancement as the company continues to grow
Performance-based bonuses and incentives
Collaborative and positive work environment


Physical Requirements

Ability to sit, stand, or move for extended periods.
Must be able to lift up to 25 lbs occasionally.
Reasonable accommodations will be made for individuals with disabilities.

If you’re an organized, motivated, and growth-oriented professional looking for an opportunity to develop your career with a fast-growing company, we’d love to hear from you!


Job Type: Full-time


Pay: $25.75 - $28.50 per hour


Benefits:

Dental insurance
Health insurance
Paid time off
Vision insurance


Schedule:


8 hour shift


Work Location: In person

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