Office Manager

Overview

We are seeking a detail-oriented and proactive Office Manager to oversee daily operations and ensure the smooth functioning of our office environment. The ideal candidate will possess strong organizational skills and a knack for multitasking, while also demonstrating excellent communication abilities. This role is essential in maintaining an efficient office atmosphere, supporting staff, and managing administrative tasks effectively.

Requirements:

· Holds a valid drivers license/has access to a reliable mode of transportation and is willing to drive for occasional office errands

· Speaks fluent English

· Oakville based

Duties

· Managing front desk - Greet visitors and provide widespread support to visitors

· First point of contact for all internal and external stakeholders - maintenance, mailing, shipping, supplies, and errands

· Managing meetings in the boardroom – set up, clean up and organization

· Manage contract and price negotiations with office vendors and service providers

· Clerical, administrative, and secretarial responsibilities and tasks including fax, courier and mail inbox

· Organize office operations and procedures in line with Health and Safety and Legislative requirements.

· Address employees' queries regarding office management issues (e.g., stationery, hardware, and travel arrangements)

· Liaise with facility management vendors, including cleaning, catering and security services

· Maintain the office condition and arrange necessary repairs

· Coordinate with IT department on all office equipment

· Manage incoming and outgoing mail/correspondence

· Ensure that all items are invoiced and paid on time

· Coordinating expenses with accounting team on behalf of the executive team using appropriate expense claim applications

· Ensure kitchen supplies and weekly snacks are timely stocked, invoiced and paid

· Creating, documenting and distributing administrative policies

· Plan in-house or off-site activities, like parties, picnics, town-halls, celebrations, and conferences Provide superior confidential support, reset priorities or schedules to respond to changing organizational needs.

· Schedule meetings and travel locally and internationally including hotel booking, flights and the preparation of meeting materials and the taking of minutes in-person and online platform

Skills

· Proficient in clerical duties with strong attention to detail

· Excellent phone etiquette and interpersonal communication skills

· Strong organizational abilities to manage multiple tasks simultaneously

· Familiarity with budgeting processes and financial management

· Proficient in general administrative functions including scheduling, correspondence, and data entry.

Join our team as an Office Manager where you can contribute to creating an organized and productive work environment!

Job Type: Fixed term contract

Contract length: 3 months

Pay: $22.00 per hour

Expected hours: 40 per week

Benefits:

Flexible language requirement:

•

French not required

Schedule:

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Monday to Friday

Education:

•

Secondary School (preferred)

Language:

•

English (required)

Work Location: In person