Sales Administrator
West Rancho Dominguez, CA
full_timeAbout This Job
Job Summary
Provides administrative support to the sales department in a variety of areas including the areas of contract administration, compensation, commission and related bonus program administration and department projects. Provides support to the Sales Team.
Job Duties And Responsibilities
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Consistently answers and transfers calls in a timely manner- 3 Rings Max.
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Enters vendor POs into system as required.
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Verifies receiving in SL8, matches all vendor invoices received against the original order, verify totals, reconcile any discrepancies in quantity or price and make appropriate notations on the order.
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Responsible for inquiries regarding vendor payments and submitting all vendor invoicing to corporate for timely payment.
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Prepares and distributes incoming and outgoing mail.
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Assist in managing inventory and helps maintain correct levels based on our customer needs and requirements.
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Assist with cycle counting and entering physical counts into system.
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Process invoices and credits which include all billing including regular POs and EDI.
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Process credit card sales and provide receipts to customer.
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Provide copies of invoices, RMA's, PODs and MTRs to customers or sales team.
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Reconciles branch credit card billing.
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Assist warehouse by completing all paperwork for jobs.
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Daily scan of all documents into company record keeping system.
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Responsible for proactively expediting customer orders and transfers to ensure on time delivery for branch.
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Order office supplies, warehouse supplies for branch.
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Restocks common areas for branch (Sales & Warehouse breakroom).
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Schedule maintenance appointments for warehouse and sales office equipment.
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Daily assistance with light order entry.
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Maintain visitor logs, safety cards and any other requirements required to enter branch.
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Respond to management request and emails as a priority.
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Daily trailer order entry
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Assist Sales team with daily request
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Meet and greet visitors in a professional manner, maintain lobby area to present a professional appearance.
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Perform other duties as assigned by inside sales or branch manager.
Job Specifications Skills
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Knowledge of Syteline for compiling sales reports.
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Proficient computer skills (i.e. Word, Excel, PowerPoint)
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File management, organizational skills.
Knowledge of:
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Sales Information System (SL8) and Documanager.
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Customer order processes.
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Basic understanding of business ethics.
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Knowledge of production processes and flow of products.
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Conflict resolution and problem-solving skills.
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Good verbal and written communication skills.
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Excellent phone etiquette.
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Detail oriented with sense of urgency in all tasks.
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Team player and Customer focused.
Education
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High School Diploma and some college course experience.
Work Experience
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Previous work experience in a Sales Administrator position, preferred.
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Manufacturing organization knowledge, preferred.
Physical Requirements
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Must be able to sit for extended periods of time.
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Must be able to communicate clearly and effectively; capable of listening intently; visual acuity to process paperwork.
Compensation
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$42,815.00 - $52,332.00 based on experience.
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