Why Valvoline Global Operations?
At Valvoline Global Operations, we’re proud to be The Original Motor Oil, but we’ve never rested on being first. Founded in 1866, we introduced the world’s first branded motor oil, staking our claim as a pioneer in the automotive and industrial solutions industry. Today, as an affiliate of Aramco, one of the world’s largest integrated energy and chemicals companies, we are driven by innovation and committed to creating sustainable solutions for a better future.
With a global presence, we develop future-ready products and provide best-in-class services for our partners around the world. For us, originality isn’t just about where we began; it’s about where we’re headed and how we’ll lead the way. We are originality in motion.
Our corporate values—Care, Integrity, Passion, Unity, and Excellence—are at the heart of everything we do. These values define how we operate, how we treat one another, and how we engage with our partners, customers, and the communities we serve. At Valvoline Global, we are united in our commitment to:
•Treating everyone with care.
•Acting with unwavering integrity.
•Striving for excellence in all endeavors.
•Delivering on our commitments with passion.
•Collaborating as one unified team.
When you join Valvoline Global, you’ll become part of a culture that celebrates creativity, innovation, and excellence. Together, we’re shaping the future of automotive and industrial solutions.
How You’ll Make an Impact
The Senior Corporate Paralegal supports the Legal Department at Valvoline Global Operations (VGO) by managing global corporate secretarial and entity governance responsibilities, legal operations activities, and legal systems and tools. This individual contributor role reports to the Associate General Counsel and serves as a key liaison between in-house attorneys, external counsel and other service providers, and internal stakeholders to ensure compliance with corporate governance standards, timely legal entity maintenance, and smooth legal department operations. The Senior Corporate Paralegal also contributes to the department’s efficiency and effectiveness through meticulous documentation, process improvement, and cross-functional coordination.
Responsibilities Include
•Serve as the central coordinator for legal entity governance across VGO, working with regional in-house counsel and other internal stakeholders to ensure VGO group entities are compliant with local laws and internal governance standards and entity records are up to date.
•Primary oversight for the maintenance and administration of the Global Entity Management System (GEMS), including entering and updating entity information, tracking directorship and officer changes, and uploading and indexing related documentation.
•Manage state and local filings, and work with both internal and external resources for international filings, including formations, dissolutions, annual reports, director and officer changes, and registered agent updates. Track and timely file annual reports with Secretaries of State for all US entities.
•Prepare, maintain, and file board resolutions, consents, minutes, and other corporate records in accordance with legal and regulatory requirements, working with outside counsel as needed.
•Coordinate the notarization, apostille, and legalization of documents as needed for international operations.
•Serve as a liaison to board members and directors to facilitate execution of corporate governance documents and ensure timely delivery of materials.
•Organize and maintain physical and digital corporate records, ensuring accessibility and compliance with document retention policies.
•Monitor compliance with good corporate governance practices and escalate risks or gaps to supervising attorneys
•Evolve our technology and innovation roadmap, and develop or enhance maturity in all key areas – eBilling, workflow and document automation, self-service, knowledge management, document management, matter management, eSignature, etc. Drive the adoption and usage of technology and AI tools across the Law Department.
•Assist with implementation and optimization of legal department systems, including the Legal SharePoint Site, matter management, document repositories, Legal Tracker, Ironclad and AdobeSign.
•Examine existing processes and workflows and capture opportunities to make things simpler and automated.
•Collaborate with the legal team to develop and maintain playbooks, templates, and other knowledge-sharing resources.
•Develop change management strategies to train, encourage, and support the staff to evolve our ways of working.
•Work with Finance, Accounting and Law Department stakeholders to develop and document process to manage the Legal Department Budget.
•Serve as primary resource for the Department’s document retention and storage efforts in accordance with applicable company policy. Provide administrative and logistical support for legal initiatives, team meetings, and cross-functional projects.
•Coordinate intake and tracking of legal requests and projects; help prioritize and assign tasks using project management tools or workflows.
•Outside Counsel and Legal Vendor Management - Track legal budgets, outside counsel engagements, invoice approvals, and departmental expenses in coordination with legal operations.
•Assist with internal process documentation, playbooks, knowledge databases, and dashboards to support legal department operations and transparency.
•Support audits, data collection, and reporting for regulatory and internal compliance initiatives.
•Conduct legal research and summarize findings as needed to support attorneys and corporate initiatives.
•Maintain organized legal files and assist with the administration of litigation hold notices, contract templates, and other legal documents.
•Provide administrative and logistical support for legal initiatives, team meetings, and cross-functional projects.
•Perform other legal and compliance-related duties as assigned by the Associate General Counsel or Chief Legal Counsel.
What You’ll Need
•Bachelor’s degree in law, paralegal studies, or a related field.
•Minimum of 7 years of relevant paralegal experience, preferably in a corporate legal department or law firm.
•Deep understanding of legal workflows.
•Experience with entity management software (e.g., GEMS, CT Corp) and corporate governance processes.
•Experience with records retention programs.
•Familiarity with U.S. and international legal requirements for entity upkeep and compliance.
•Strong organizational, project management, and multitasking skills with a demonstrated ability to meet deadlines in a fast-paced environment.
•High attention to detail and structured work habits.
•Excellent communication skills, both written and verbal.
•Ability to work independently and collaboratively with cross-functional teams.
•Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), SharePoint, Adobe sign, Ironclad.
•Discretion in handling confidential and sensitive matters.
•Certification in legal operations, project management, or a related field a benefit.
•Experience in legal operations management, with proven track record of implementing technology solutions in a legal environment a benefit.
•Attention to Detail – Ensures accuracy and completeness in all legal records and filings.
•Collaboration & Influence – Builds relationships across functions and geographies to drive compliance and operational success.
•Legal and Regulatory Acumen – Applies a strong understanding of corporate law and governance requirements to daily responsibilities.
•Project Management – Prioritizes, organizes, and executes multiple tasks efficiently and effectively.
•Initiative – Proactively identifies improvements to processes, systems, and documentation.
•This position is based in a climate-controlled corporate office environment and requires frequent use of standard office equipment, including computers, phones, and printers. The role involves extended periods of time in a stationary position (e.g., sitting at a desk) and occasional lifting or movement of materials up to 15 pounds.
Valvoline Global is an equal opportunity employer. We are dedicated to fostering an environment where every individual feels valued, respected, and empowered to contribute their unique perspectives and skills. We strictly prohibit discrimination and harassment of any kind, regardless of race, color, religion, age, sex, national origin, disability, genetics, veteran status, sexual orientation, gender identity, or any other legally protected characteristic.
We are committed to ensuring accessibility throughout our recruitment process. If you require a reasonable accommodation to participate in any stage of the recruitment or selection process, please contact us at:.
•Email: Valvolineglobalcareers@valvolineglobal.com
This contact information is solely for accommodation requests. For inquiries about application status, please use the appropriate channels listed in your application materials.
Are You Ready to Make an Impact?
At Valvoline Global, we’re looking for passionate and talented individuals to join our journey of innovation and excellence. Are you ready to shape the future with us? Apply today.
Requisition ID: 1555
Lexington, KY
Full-time
