Temporary HR Assistant

Under the general direction of the Human Resources Director, the Temporary Human Resource Assistant, will support the daily functions of the Human Resource (HR) department including onboarding, reporting, workers compensation, compliance, and support of other areas as needed.

Description and core duties:

·        Assist with offer letter review & creation.

·        Responsible for entering, tracking, and reviewing all background check results and completing any necessary follow-up on results with leadership.

·        Responsible for monitoring of drug testing completion, reviewing and tracking drug screen results and completing any necessary follow-up on results with leadership.

·        Establish and coordinate start dates for safety training.

·        Creation of badges for new employees.

·        Communicating new hire details and information for orientation to new hire and hiring managers.

·        Completing all ADP entries and changes as request or changes come in.

·        Sending out and tracking completion of forms such as policies, beneficiaries and others.

·        Completion and review of I-9 paperwork.

·        Create and sending out promotion letters to staff as required.

·        Manages contractor and new hire onboarding through systems to ensure access & equipment forms are received.

·        Receive resignation letters, schedule exit interviews along with sending out exit paperwork to offboarding employees.

·        Sends payroll personnel action forms, schedule system & badge access shutdown and send out termination notices as necessary.

·        Receive and complete all related forms, documents and processes for payroll related to 401k changes, ESPP changes, union upgrades, step increases, reporting changes, promotions and bonuses.

·        Receives workers compensation tickets, complete follow-up to ensure proper forms are received.

·        Provides workers compensation documentation to vendors and log into OSHA log as required.

·        Complete recruiting support as needed with the posting of new requisitions, communication of new openings through talent acquisition system. Creation and sending out DocuSign packets to new hires.

·        Launch LMS training as needed and tracking all new hire training. Uploads training in LMS for other departments as needed.

·        Management of JIRA ticketing system. Assigning tickets to staff and assisting in completion of tickets related to aforementioned tasks.

·        Complete monthly billings for various programs including medical, dental, and vision services, leave of absence billings, and water service billings.

·        Assistance and communication with retiree population related to inquiries received.

·        Creates and provides pension estimates and payroll history as needed.

·        Completes COVID intakes and coordinates with safety.

·        Completes audit related information for SOX monthly, provides monthly roster. Provides employee productivity report quarterly to the appropriate party.

·        Complete all tuition reimbursement or certification request.

·        Send out new hire announcements.

·        Completes all verification of employments requested.

·        Acts as a back-up for benefits as needed.

·        Assist with other HR duties as necessary/needed.

Required knowledge, skills, and abilities:

·        Strong verbal and written communication skills.

·        Excellent interpersonal, negotiation, and conflict resolution skills.

·        Strong organizational skills and attention to detail.

·        Excellent time management and prioritization skills with a proven ability to meet deadlines.

·        Strong analytical and problem-solving skills.

·        Ability to act with integrity, professionalism, and confidentiality.

·        Strong knowledge of employment-related laws and regulations.

·        Proficient with Microsoft Office Suite or related software.

·        Proficiency with ADP Workforce Now (Cornerstone is a plus), and the ability to quickly learn the organization’s HRIS and related HR systems and software.

Required Education and Experience:

·        Bachelor’s degree in Human Resources, Business Administration, or related field, or equivalent knowledge and experience required.

·        At least three years of human resource experience required; human resources generalist experience in the areas of reporting, compliance, onboarding, personnel changes and general HR administrator tasks.