WHSE and Purchasing Admin

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Job Title: WHSE and Purchasing Admin Department: Shipping and Receiving Reports to: Shipping Officer Positions: 2 6 month term

Language Requirement: English

Position Summary:

The Warehouse and Purchasing Administrator is responsible for coordinating and maintaining efficient warehouse operations and procurement activities. This role supports the day-to-day logistics, material handling, inventory control, and purchasing functions to ensure timely availability of materials, tools, and equipment required for ongoing projects. The ideal candidate has strong organizational skills, is safety-focused, and thrives in fast-paced environments requiring accuracy and attention to detail.

GENERAL RESPONSIBILITIES:

1) Under general supervision, ensure that expenditures within the role's responsibilities adhere to company policy while maximizing value and minimizing costs for the company

2) Process Purchase Requisitions and convert them into Purchase Orders to acquire equipment, raw materials, and vendor services at the lowest possible cost ensuring compliance with accepted standards of quality and service within established time frames in manufacturing.

3) Assists in the management and optimization of parts and supplies inventory to ensure adequate stock and prevent shortages in order to support operational needs.

4) Negotiate pricing quotes, delivery terms, and payment conditions with vendors to secure favourable agreements

5) Execute special assignments as directed by management that align with business needs

6) Assist with payment process and Account Payable daily business

SPECIFIC RESPONSIBILITIES:

1) Oversee Material Requirement Planning (MRP) activities and consult with management on approved planned expenditures outlined in the Company Policies.

2) Review and verify requisitions, source potential suppliers, issue inquiries, RFQ and evaluate quotations received.

3) Finalize requisitions, place Purchase Orders and coordinate logistic services as required.

4) Interact with suppliers and facilitate credit applications as required.

5) Address supplier invoice discrepancies and follow with approvers in the absence of management.

6) Prepare and coordinate shipment of miscellaneous goods as requested by various departments.

7) Manage negotiations related to pricing, delivery, service, and vendor quality, for new suppliers as required and within the limitations of scope of purchasing procedures.

8) Performs physical inventory counts to ensure stock accuracy and compliance.

9) Organize and maintain proper storage labelling and identification of parts and supplies.

10) Inspect incoming shipments for visual damage and confirm that delivery details align with the waybill, packing slip and applicable purchase order

11) Coordinate the unloading process of incoming goods in collaboration with production and maintenance departments when necessary

12) Accurately post receipt and issue data into SAP

13) Reconcile company credit card expenses associated with purchasing activities

14) Manage returns, defective goods, or discrepancies with suppliers.

15) Process vendor/supplier invoices, respond to vendor inquiries ensuring accuracy and approvals.

1) Authorized to travel on behalf of the company and incur related expenses with prior approval from supervisor

2) May approve invoices in Docuware, in the absence of supervisor within limits set by company policies

3) Will assumes additional responsibilities as needed in the absence of team members.

SUPERVISOR:

1) TBD

Role Qualifications and Requirements:

1) Minimum high school diploma; relevant qualifications in supply chain management or warehouse operations; at least two years of proven experience in procurement

2) Two to four years of experience in purchasing within manufacturing or industrial operations, and with strong interpersonal and organizational skills.

3) Proficiency in inventory management, SAP MM/PM, Microsoft Office is an asset.

4) Ability to multitask and prioritize in a fast-paced environment.

5) Basic knowledge in accounting

How to Apply:

Please check out website for more information www.grizzlytrekgroup.com

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