LND Technical Services LLC

Administrative Assistant

Houston, TX

Full-time

$45,000-$50,000

About This Job

LND Technical Services, LLC is seeking a reliable and detail-oriented Administrative Assistant to join our team full-time. This junior-level role supports a variety of operational, financial, and human resources functions to ensure efficient internal processes and cross-departmental collaboration.

Description

Administrative Assistant – Operations, Finance & HR

Position Summary

LND Technical Services, LLC is seeking a reliable and detail-oriented Administrative Assistant to join our team full-time. This role supports a variety of operational, financial, and human resources functions to ensure efficient internal processes and cross-departmental collaboration.

The ideal candidate is highly organized, demonstrates professionalism, and is comfortable working independently with minimal supervision. This position offers hands-on experience in the electrical energy industry within a fast-paced, dynamic environment, making it an excellent opportunity for someone eager to grow their career in business operations or administration.

Key Responsibilities

Administrative Support

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Perform general office duties including answering phones, scanning, filing, and managing correspondence, order office supplies, PPE, and maintaining inventory

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Manage travel arrangements, meeting scheduling, and shipping logistics

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Serve as point-of-contact for internal communications and administrative requests

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Support document creation and formatting, including project folders, reports, and manuals

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Assist with internal recordkeeping, data entry, and digital file organization

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Prepare and edit correspondence, reports, presentations, and other documents as needed

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Send reminder emails as requested (e.g., expense submissions via Expensify, training deadlines, etc.)

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Assist with proposal submission as needed

Maintain Business licenses and certifications

Operations & Project Support

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Monitor insurance documents and request Certificates of Insurance (COIs)

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Assist with vehicle registration, and maintaining vehicle licensing records

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Maintain accurate weekly or project-specific timekeeping

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Coordinate with subcontractors to gather compliance documentation

Human Resources Support

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Assist with onboarding and offboarding processes, ensuring completion of required documentation.

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Track employee safety training, credentials, and required documentation

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Provide support related to employee documentation and recordkeeping

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Help prepare HR reports and documentation as requested

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Help organize employee engagement and recognition initiatives

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Maintain and update employee files in accordance with HR guidelines and confidentiality standards

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Collaborate with other departments to support HR-related initiatives

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Handle confidential information with integrity and professionalism

Additional Duties

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Assist field teams with scheduling, supply needs, and report coordination

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Assist in organizing special events, i.e.: monthly birthday celebrations, holiday events, etc.

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Act as backup for other administrative roles as needed

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Perform other duties as assigned by management

Qualifications

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High school diploma or GED required; Associate’s degree in business, accounting, or related field preferred

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2–5 years of relevant administrative, accounting, or HR support experience

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Proficiency in Microsoft Office (Outlook, Word, Excel); QuickBooks experience a plus

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Prior experience with timekeeping, software applications, or cost control systems a plus

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Experience with construction, energy, or field-based environments is a plus

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Strong communication skills and the ability to maintain confidentiality

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High attention to detail with excellent organizational and time management abilities

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Ability to work independently, prioritize competing tasks, and adapt in a fast-paced setting

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Valid driver's license and reliable transportation required

Work Environment & Physical Requirements

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Regular in-office presence is required; remote work is not available for this position

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Must be able to sit and work at a computer for extended periods

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Occasional lifting of office materials or supplies up to 15 pounds

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May require occasional local errands related to administrative or operational support

Location: Missouri City, TX

Department: Operations

Salary

$45,000 - $50,000 per year