Business Services Coordinator

MAIN FUNCTIONS

Organizes and supports activities for a program, department or initiative. Performs administrative tasks in support of effort. Ensures coordination of activities across departments and or individuals. Provides general meeting support and schedule coordination. Works with moderate work direction and is skilled and knowledgeable to the position.

SKILLS AND QUALIFICATIONS

Strong written and verbal communication skills

· Maintain Team Calendar and venue calendar

· Maintain / Update Team org chart

· Maintain / Update Outlook distribution lists

· Maintain key vendor contact list

· Administer Team SharePoint Site

· Logistics for all Well Work Team engagements (Op Supt Meetings / contractor meetings / F2F foremen meetings / ad hoc meetings etc.)

o Organize venue / catering

o Send out calendar notices / eventX etc.

o Assist with agenda prep

o Maintain sign in sheets / meeting records

o Managing logistics on the day of the event

· Ordering materials (signage / posters / branded materials for recognition etc.) and maintaining an inventory

· Other administrative duties as required

Skills

- Ability to type 50+ WPM

- Software skills / web-based program skills

o Microsoft Office (Word/Excel/PowerPoint)

o Microsoft Outlook

o EventX

o Open Invoice / Ticket

o Chrome River

o Microsoft Share Point

o Survey Monkey

o Slido

- Organizational skills

- Ability to establish and maintain sustainable administrative processes

- Initiative / ability to work independently with minimal guidance

- Event planning skills (i.e. Well Work F2F meetings in Seminole)

- Cost consciousness

- Works well under highly adaptive and quickly changing environment

- Willingness to serve others

- Knowledge of Permian area venues, caterers, printing resources preferred

Job Type: Contract

Pay: $21.60 per hour

Benefits:

Schedule:

•

12 hour shift

Work Location: In person