Contracts Assistant
Grandville, MI
Full-time
$37,440-$37,440About This Job
Give ‘Em A Brake Safety is looking for a dependable and detail-oriented Contracts Assistant to support our administrative team. This position supports the Contracts Department by performing a variety of clerical, financial, and compliance-related tasks essential to the success of our infrastructure and construction projects.
Primary Responsibilities:
•
Prepare and manage compliance documentation for new and active contracts
•
Process daily deposits and accurately apply payments
•
Maintain payment logs and enter transactions into internal systems
•
Sign, track, and manage lien waivers in accordance with project requirements
•
Professionally correspond with prime contractors and project engineers regarding job quantities, changes, and extensions
•
Reconcile corporate credit card transactions
•
Support the month-end financial review process
•
Lead collection efforts, particularly on MDOT (Michigan Department of Transportation) contracts
•
Provide back-up coverage for front desk receptionist duties as needed
Key Qualities and Skills:
•
Reliable & Persistent: Proactive in managing outstanding items and following up on collections
•
Detail-Focused: High level of accuracy in handling financial data and documentation
•
Strong Communicator: Clear and professional communication skills, both written and verbal
•
Trustworthy & Responsible: Demonstrates integrity and strong time management
•
Organized & Analytical: Capable of reconciling financial accounts and assisting with reporting
•
Customer-Service Oriented: Friendly, helpful, and professional in interactions
•
Flexible & Adaptable: Willing to assist where needed and adjust to changing priorities
•
Tech-Savvy: Proficient with Microsoft Office (especially Excel and Word); quick to learn new software
•
Team Player: Comfortable collaborating with others while also working independently
Additional Information:
•
This position may require occasional overtime depending on workload demands.
•
A modified or reduced work schedule may be available during the Winter months.
Job Type: Full-time
Pay: $18.00 per hour
Expected hours: 40 – 50 per week
Benefits:
•
401(k)
•
401(k) matching
•
Dental insurance
•
Flexible spending account
•
Health insurance
•
Life insurance
•
Paid time off
•
Parental leave
•
Referral program
•
Vision insurance
Schedule:
•
10 hour shift
•
8 hour shift
•
Day shift
•
Monday to Friday
•
Overtime
Ability to Commute:
•
Grandville, MI 49418 (Required)
Ability to Relocate:
•
Grandville, MI 49418: Relocate before starting work (Required)
Work Location: In person
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