Facilities Maintenance Manager

Responsibilities/Pay Grade

JOB SUMMARY: S113

Reports to the Deputy Executive Director of Maintenance & Construction. Directs and coordinates a program for the maintenance, repair and renovation of ECUA buildings and facilities. Supervises skilled and semi-skilled personnel and prepares specifications, drawings, and scope of work documents for bidding. Oversees execution of contracts. Prepares budgets and reports.

ESSENTIAL FUNCTIONS:

Plans, develops, and coordinates a comprehensive program for operation, cleaning, maintenance, alteration, and repair of ECUA buildings, facilities, and equipment.

Develops and monitors annual division budget as needed. Reports and provides updates as needed to the Deputy Executive Director of Maintenance & Construction.

Matches budget, equipment, supplies, and human resources with needs; sets priorities within the facilities maintenance program.

Develops and implements work performance and enforces safety standards, policies, and procedures.

Sets priorities, approves work schedules, and inspects work in progress and on completion.

Recommends selection, promotion, discharge, and other appropriate personnel actions.

Identifies staff development and training needs and ensures that training is obtained.

Maintains records, prepares reports, and composes correspondence relative to the work.

Confers with consultants, engineers, architects, and contractors to plan and implement projects of improvement, property acquisition, and new construction.

Manages multiple contracts simultaneously; including fire alarms, elevators, security systems and all other critical building infrastructure.

Reviews specifications and designs.

Prepares contract specifications and bid documents as needed to repair facilities and mechanical equipment and appliances.

Reviews contract bids and makes recommendations. Inspects contractual services for compliance with contract.

Reviews building maintenance contracts, monitors activities of service employees, and consults with contractual supervisors to ensure compliance with contract specifications.

Establishes all ECUA building maintenance schedules for such trade activities as carpentry, electrical, masonry, painting, and plumbing.

Estimates cost of materials and labor.

Inspects and evaluates facility construction and renovation projects.

Confirms work specifications with building codes.

Interprets and maintains all facilities in compliance with applicable building, health, safety, fire and environmental codes and regulations; initiates required corrective action.

Establishes level of cleaning concept in all ECUA office buildings; prepares procedure manuals for cleaning concepts.

Maintains complete inventory of equipment; develops, implements, and monitors preventative maintenance schedules to ensure maximum longevity of equipment; and determines replacement, repair, and maintenance needs.

Maintains complete inventory of and requisitions materials and supplies.

Trains employees in job skills, work regulations, cleaning methods, use of equipment, safety practices, and firefighting and prevention.

Evaluates and verifies employee performance through the review of completed work assignments and work techniques.

All other duties as assigned.

Minimum Qualifications

Graduation from an accredited two-year college, trade or vocational school. Major course work will typically include construction and facilities management, and trades courses such as electrical, HVAC, plumbing and carpentry. (Educational documentation will be requested upon offer of employment.)

Any combination of education, training, and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.

Certified Facility Manager (CFM) certification or other credentialing (BOMI, USGBC, LEEDS) is preferred.

Ten (10) years facilities construction and maintenance management experience, including six (6) years in a documented supervisory or management position.

Intermediate computer skills required.

Licenses:

Possession of valid driver license.

Employment offers to all new hires are contingent upon the job candidates successfully passing background, motor vehicle and reference checks, drug screening, and post job offer physicals (that may include pulmonary testing). All applicants are subject to physical assessments as required by job.

Physical Requirements/Working Environment

While performing the essential functions of this job, the employee is frequently required to stand, walk, and sit; use hands and arms to finger, handle, feel, reach with hands and arms, bend at waist and knees, and lift and/or move up to 50 pounds.

The employee is frequently exposed to outdoor weather conditions, fumes, airborne particles, or noxious chemicals. The incumbent's working conditions are typically, moderately quiet, but can be loud when working near operating equipment.

As a disaster team member, the employee is required to be available to work before, during, and after any disaster as directed.

Knowledge, Skills, and Abilities/Supplemental Information

SUPPLEMENTAL INFORMATION

MATERIALS AND EQUIPMENT USED:

Standard office equipment; PC and peripheral equipment; and communications tools.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

Principles and practices in the management, operation, and care of buildings, facilities, and equipment.

Renovation, alteration, repair, and maintenance of buildings and equipment and energy management.

Design and construction techniques and practices.

Principles and practices of effective administration and supervision.

ECUA and governmental budget procedures. Occupational hazards, and safety rules and regulations.

ECUA purchasing policies and practices.

Ability to:

Plan, direct, and coordinate work of a technical nature and provide supervision of subordinates.

Develop, and monitor work schedules to ensure efficient use of personnel.

Work effectively with elected officials, department heads, representatives of other agencies, and the general public, as needed.

Communicate effectively, both orally and in writing.

Maintain records, prepare reports, and compose correspondence related to the work.