Office Administrator/Accounts Payable

Job Overview

Diamond Rock Construction (DRC) is a diverse business group comprised of several companies and services including construction, residential rental management, landscaping, and lending. DRC is seeking a hard-working, detail-oriented Office Administrator/Accounts Payable who will report to and assist the Financial Controller. The Office Administrator/Accounts Payable will be responsible for managing a high volume of transactions and administrative duties. The right candidate must be comfortable multi-tasking and managing many deliverables simultaneously. This role requires strong analytical skills and an understanding of accounting principles.

Duties include, but are not limited to:

Accounts Payable:

· Process vendor invoices ensuring accurate coding and job costing

· Manage payment timing to maximize utilization of vendor discount terms

· Reconcile and pay credit cards on time to ensure credit availability and limit fees

· Foster positive relationships with vendors through professional correspondence

· Maintain vendor data including W-9s and 1099 vendor status

· Prepare annual 1099 forms for all companies

Office Administration:

· Oversee document filing and record retention

· Process daily mail and ensure all documents are routed to the appropriate individuals

· Receive incoming calls and forward to colleagues as appropriate

· Order office supplies as needed to enable employee effectiveness

· Assist in administering HR functions including benefit enrollment and new hire reporting

General Ledger:

· Receive and deposit incoming checks

· Post journal entries and other month end close adjustments

· Reconcile bank accounts, credit cards, and loan accounts

· Research and resolve accounting errors or discrepancies as needed

· Prepare financial reports and schedules for internal and external customers

Desired Qualifications:

· Three years of accounting/bookkeeping experience

· QuickBooks Desktop proficiency (job costing experience preferred)

· Working knowledge of Excel and Word

· Highly organized, detail-oriented, and quality-focused

· Strong communication skills, positive attitude, and kind to others

· Ability to multi-task in a high-paced environment

· Analytical skills with the ability to troubleshoot issues effectively

· Willingness to listen, learn, and follow instructions

Job Type: Full-time

Pay: $22.00 - $32.00 per hour

Expected hours: 40 per week

Benefits:

Schedule:

Ability to Commute:

Work Location: In person