Freedom Landscaping LLC

Office Administrator

Williamstown, NJ

Full-time

$38,000-$54,586

About This Job

Job Overview

We are seeking a detail-oriented, highly organized, and proactive Office Manager to join our landscape construction team. The ideal candidate is a forward-thinking professional with a passion for streamlining processes, maintaining operational excellence, and supporting both internal staff and external clients with integrity and efficiency. This role is pivotal to our day-to-day success, requiring superior time management, excellent communication skills, and a commitment to continuous improvement.

The Office Manager will oversee a wide array of responsibilities including client onboarding, permit processing, payroll coordination, job cost tracking, and scheduling. We are looking for someone who is computer-savvy, adaptable, and eager to grow with our company.

Key Responsibilities

Administrative & Operational Support:

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Oversee and manage all daily office operations to ensure a productive and organized environment

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Process permits and manage related documentation in a timely, accurate manner

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Maintain and improve filing systems and databases to ensure accessibility and accuracy of records

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Continuously review and optimize office systems, procedures, and workflows for greater efficiency

Client Relations & Communication:

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Serve as the first point of contact for new leads, handling intake and onboarding processes professionally

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Manage incoming calls and email communications, directing inquiries to appropriate personnel

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Maintain strong, courteous communication with clients, vendors, and stakeholders

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Support scheduling of site visits and meetings for the sales and field teams

Team Coordination & Scheduling:

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Coordinate calendars and schedules for the sales team, ensuring efficient time management

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Work closely with team leaders to align operational goals with fieldwork needs

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Provide administrative support across departments, including occasional personal assistant tasks for executives

Financial Tracking & Payroll:

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Process payroll accurately and on schedule, in compliance with company and regulatory standards

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Track job costs and monitor project-related expenses

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Assist in preparing reports on project profitability and conduct regular reviews of profit & loss statements

Requirements

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Proven experience in an administrative or office management role; construction or landscaping industry experience is a plus

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Strong organizational skills with the ability to manage multiple priorities and meet deadlines

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Proficiency in Microsoft Office Suite & other Software and other administrative software tools

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Excellent written and verbal communication skills

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High level of attention to detail and accuracy

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Ability to work independently and collaboratively in a fast-paced environment

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Strong initiative with a willingness to learn and grow within the role

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Experience with permit processes, scheduling systems, and payroll platforms is highly desirable

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Bilingual candidates are a plus

What We Offer

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Competitive compensation based on experience

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A dynamic and supportive team environment

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Opportunities for professional development and growth

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A chance to contribute to innovative projects that shape outdoor environments

Job Type: Full-time

Pay: $38,000.00 - $54,586.00 per year

Benefits:

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401(k)

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Employee discount

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Paid time off

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Professional development assistance

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Referral program

Schedule:

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8 hour shift

Education:

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High school or equivalent (Required)

Experience:

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Office management: 1 year (Required)

License/Certification:

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Driver's License (Required)

Ability to Commute:

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Williamstown, NJ 08094 (Required)

Ability to Relocate:

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Williamstown, NJ 08094: Relocate before starting work (Required)

Work Location: In person