APEX TESTING LABORATORIES

Administrative and Marketing Coordinator

LocationSan Francisco, CA
Job TypeFull-time

About This Job

Administrative & Marketing Coordinator (San Francisco)

We are a medium, dynamic engineering firm located in San Francisco seeking a motivated and detail-oriented individual to join our team as a full-time Administrative Assistant/Marketing Coordinator. This position is ideal for someone who thrives in a fast-paced environment, is highly organized, and has a knack for creativity and communication.

Job Description

As the Administrative Assistant/Marketing Coordinator, you will play a pivotal role in supporting the day-to-day operations of our firm and driving our marketing efforts. Your responsibilities will include managing administrative tasks, assisting with marketing campaigns, and fostering strong communication with clients and team members.

Key Responsibilities

Administrative Tasks:

Answering phones, emails, and managing correspondence.

Scheduling meetings and maintaining calendars.
Organizing and maintaining office files and records.
Assisting with billing, invoicing, and other basic bookkeeping tasks.
Ordering office supplies and ensuring smooth office operations.


Marketing Coordination:

Assisting in the creation of marketing materials such resumes, Statement of Qualifications (SOQs), SF-330 Forms
Updating and maintaining the company website (basic knowledge of website platforms is a plus).
Attend a select number of business development events representing the company.
Helping plan and execute marketing events or outreach initiatives.


Required Qualifications

Proven experience in administrative and/or marketing roles.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Quick books Online.
Strong written and verbal communication skills.
Familiarity with social media platforms and basic graphic design tools (e.g., Canva, Adobe Suite) is desirable.
Highly organized with excellent time management skills.
Ability to work independently and prioritize tasks effectively.
Bachelor’s degree or relevant coursework in business, marketing, or a related field (preferred but not required).


Schedule & Benefits

Full-time position: 40 hours per week
In-office work required.
Competitive hourly rate based on experience.

How to Apply

If you’re enthusiastic about contributing to a growing engineering firm and ready to take on a role that combines administration and marketing, we’d love to hear from you! Please send your resume and a brief cover letter detailing your experience and availability.

We are an equal opportunity employer and welcome candidates of all backgrounds to apply.



DeOn1ii5IQ

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