Fleet Administrator

Fleet Administrator Drive Efficiency. Ensure Compliance. Keep Operations Moving.

Reporting to the Fleet Director, you will collaborate with leadership, fleet maintenance advisors, and operations managers across all regions. This role is essential in managing all data entry and compliance requirements for our commercial and light-duty fleet.

What You'll Do:

Fleet Data & Compliance Management

Reporting & Analysis

Fleet Operations & Support

Additional Support & Special Projects

Supervision of Others

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None

Work Environment

Physical Demands

Travel

What You Will Bring…

Technical & Industry Knowledge

Regulatory Compliance – Strong understanding of DOT, OSHA, MSHA, and other federal and state regulations governing fleet operations and safety. Fleet Operations & Maintenance – Experience managing fleet operations in a large trucking environment, including maintenance budgeting, inventory control, and repair outsourcing. IRP & IFTA Expertise – Proficient in International Registration Plan (IRP) asset filing and renewal, as well as quarterly tax filing for the International Fuel Tax Association (IFTA). Motor Vehicle Department Processes – Knowledge of MVD filing and processes for both light-duty and motor carrier equipment. Telematics & Fleet Technology – Hands-on experience with fleet telematics systems such as Samsara, PeopleNet, and Motive to track vehicle performance, compliance, and safety. Purchase Order Management – Experience with creating and issuing purchase orders for fleet-related expenditures.

Operational & Administrative Skills

Computer Proficiency – Strong skills in software applications such as NetSuite, Microsoft Office (Excel, Word), and ERP systems (NetSuite experience is a plus). Ability to quickly learn company-specific systems like BHOS. Organizational Skills – Highly organized with the ability to effectively multitask in a fast-paced environment. Attention to Detail – Ability to accurately manage vehicle registrations, permits, compliance documentation, and financial records.

Interpersonal & Professional Abilities

Communication Skills – Strong verbal and written communication skills to effectively collaborate with internal teams, vendors, and regulatory agencies. Valid Driver’s License – Ability to travel as needed with an acceptable driving record. Adaptability & Work Ethic – Thrives in a dynamic, high-energy environment while maintaining professionalism and a positive attitude. Ethical Standards – Commitment to upholding company values and maintaining ethical integrity in all responsibilities.

Preferred

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

EEO Statement

Senergy Petroleum is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, veteran status, or any other characteristic protected by applicable law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.