Baywater Pipeline Services

Vendor & Fleet Administrator

LocationSpring, TX
Job TypeFull-time
Salary$45,760

About This Job

Job Summary

Baywater is seeking a dedicated and detail-oriented Vendor & Fleet Admin to join our team. The Vendor & Fleet Specialist is responsible for daily receiving, PO management, creating new vendors, and updating the Baywater fleet of vehicles and trailers. Reports directly to the AP & Fleet Manager to prioritize tasks, answer questions, and manage all processes. This role collaborates with the Accounting and Corporate team members by working effectively to ensure all duties are completed efficiently and accurately, and to professionally communicate with internal customers (Operations / Admins) and external vendors is at the forefront of this role.


Essential Job Responsibilities

Receive purchase orders on a daily basis ensuring invoices can be entered in timely.

Collaborating with Project Managers & Ops Admins to get updates on open orders.
Ensure Open POs are reconciled on a monthly basis especially for equipment rentals and service agreements. Keep a tracking log with comments for all POs > 30 days outstanding.
Work with A/P Department to address pending invoices due to issues with POs and receiving documents. Provide routine updates to manager on any issues that cannot be resolved in a few days.
Create and update open purchase orders report daily to provide visibility on status of orders. Works with Operations Admins to close out POs on a timely basis.
Update and manage receiving and open purchase order metrics.
Contact supplier for information regarding Purchase Orders and Delivery Tickets as necessary.
Manage new vendor creation, including application of credit limit, and MSA follow-up, ensuring MSA is in place before entering supplier into system.
Key individual for new employee fuel card setup and managing corporate card program.
Assist with the annual 1099 process to ensure reporting is submitted timely and accurately
Manage Enterprise Fleet Program and provide necessary documentation as required.
Utilize the Geotab software to track vehicles and drivers in real time, ensuring full fleet of vehicles are online. Work with Ops teams to diagnose why any vehicles are offline for an extended period of time and resolve the issue.
Utilize utilization reports to frame ideas around underutilized vehicles.
Monthly update driver / vehicle listing working with Operations admins to ensure accuracy. Provide updated listing to HR manager in order to ensure compliance for insurance and internal policy purposes (Continuous MVRs).
Update vehicle and trailer registrations as needed to ensure all assets meet compliance and legal requirements.
File quarterly IFTA tax documents to ensure compliance for all assets. Work with AP & Fleet Manager to ensure no vehicles are out of compliance.
Complete additional vehicle permitting and licensing including quarterly weight distance permits (NM), renew annual IRP / IFTA licenses, file annual 2290 HVUT form, issue trip permits as necessary, and renewal of annual oversize / overweight permits.
Additional analysis and special projects as assigned.


Experience

Proven experience in vendor, procurement, fleet, related field administration is preferred.
Ability to work on own initiative. Demonstrate problem-solving strategies and practical knowledge.
Familiarity with contract management principles and supplier relationship management preferred.
Experience using SAP or similar systems is highly desirable.
Strong analytical skills with attention to detail.

Baywater is an equal opportunity employer, free from discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or expression, or any other characteristic protected by federal, state or local laws.


Job Type: Full-time


Pay: From $22.00 per hour


Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance


Schedule:


8 hour shift


Education:

High school or equivalent (Required)


Experience:

Fleet management: 1 year (Preferred)
Vendor management: 1 year (Preferred)


Ability to Commute:

Spring, TX 77380 (Required)


Work Location: In person

Similar Jobs

BP

Vendor & Fleet Administrator

Baywater Pipeline Services
Job TypeFull-time
 
Spring, TX
15 days ago
company-logo

Fleet Administrator

Senergy Petroleum
Job TypeFull-time
 
Phoenix, AZ
about 1 month ago
company-logo

Fleet Administrator II

Henkels & McCoy
Job TypeFull-time
 
Portland, OR
13 days ago
company-logo

Fleet Management Admin

MULLENS MARKINGS INC
Job Typefull_time
 
VA
about 1 month ago
company-logo

Transportation Fleet Administrator

The Bergaila Companies
Job TypeContract
Salary
$58000 - $58000
Houston, TX
about 1 month ago
company-logo

Fleet Compliance Specialist

Faith Electric, LLC
Job TypeFull-time
Salary
$52000 - $58240
Redlands, CA
12 days ago
company-logo

Fleet Equipment Specialist

Chelan County PUD (Public Utility District)
Job TypeFull-time
Salary
$92400 - $115500
Wenatchee, WA
29 days ago
company-logo

Fleet Administrative Assistant

Mears Group Inc
Salary
$47840 - $56160
Phoenix, AZ
21 days ago
RC

Fleet Administrative Assistant

Ric-Man Construction Florida, Inc
Job TypeFull-time
Salary
$42743 - $44778
Deerfield Beach, FL
about 1 month ago
company-logo

Fleet Administrative Assistant

Wright Service Corp
Job TypePart-time
 
West Des Moines, IA
about 1 month ago
company-logo

Fleet and Warehouse Admin Assistant

Davis H. Elliot
 
Lexington, KY
about 1 month ago
company-logo

Fleet Specialist

AltaGas
Job TypeFull-time
Salary
$62000 - $90500
Springfield, VA
22 days ago
company-logo

Fleet Supervisor

La Rosa Landscape Company
Job TypeFull-time
Salary
$70000 - $95000
Cedarburg, WI
30 days ago
company-logo

Fleet Services Coordinator

Irving Oil
Job TypeFull-time
 
Saint John, NB
about 1 month ago
OE

Fleet Manager

OKLAHOMA ENVIRONMENTAL MANAGEMENT AUTHORITY
Job TypeFull-time
 
El Reno, OK
13 days ago
company-logo

Senior Fleet Regulatory Compliance Consultant

Xcel Energy
Salary
$71900 - $102100
Amarillo, TX
13 days ago
company-logo

Fleet Manager

Benchmark Utility Services
Job TypeFull-time
 
Sterling, VA
19 days ago
company-logo

Fleet Manager

Black Label Services, Inc
Job Typefull_time
 
Windsor, CO
26 days ago
company-logo

Fleet Manager

Black Label Services, Inc.
Salary
$75000 - $83000
Windsor, CO
26 days ago
company-logo

Fleet Manager

Four Seasons Family of Companies
Job TypeFull-time
 
Phoenix, AZ
about 1 month ago

Trending Jobs

company-logo

Foundry Professionals

Penticton Foundry
Job TypeFull-time
 
British Columbia, Canada
about 1 month ago
company-logo

Deckhand

Ballard Marine Construction
Job TypeFull-time
 
Bradenton, FL
about 1 month ago
company-logo

Apprentice Lineman

N Line Electric
Job TypeFull-time
Salary
$68640 - $106080
Longmont, CO
30 days ago
company-logo

HSE Operations Manager

ProPetro Services, Inc
Job Typefull_time
 
Midland, TX
19 days ago
company-logo

Lineman, Apprentice

Imperial Irrigation District
Job TypeFull-time
Salary
$82706 - $95679
Imperial, CA
about 1 month ago
company-logo

LCL66 Apprentice Lineman Distribution

CenterPoint Energy
Job TypeFull-time
 
Houston, TX
about 1 month ago
company-logo

Inventory Materials Specialist

HF Sinclair
Job Typefull_time
 
Artesia, NM
12 days ago
company-logo

EAST VALLEY NIGHT BILINGUAL JANITORIAL UNIT MANAGER( MESA,CASA GRANDE, GILBERT)

ENVIRONMENT CONTROL
Job TypeFull-time
Salary
$41600 - $47840
Mesa, AZ
about 1 month ago
company-logo

Manager, IT - BMO

Constellation
Job Typefull_time
 
Kennett Square, PA
26 days ago
WO

Field Service Technician

Westar Oilfield Rentals Inc
Job TypeFull-time
 
Fort St. John, BC
26 days ago
company-logo

HVAC Sales Comfort Advisor

Quality Degree, Inc.
Job TypeFull-time
Salary
$64924 - $200000
Royersford, PA
about 1 month ago
AW

Water Well Driller

Able Well Drilling
Job TypeFull-time
Salary
$45760 - $83200
Bowling Green, OH
about 1 month ago
company-logo

Accounts Payable Clerk

Drax
Job TypeFull-time
 
Monroe, LA
about 1 month ago
LE

Préposé(e) à l'entretien ménager

Les Entretiens Uni-Net Inc.
Job TypePart-time
 
Montréal, QC
about 1 month ago
company-logo

NIGHT BILINGUAL JANITORIAL SUPERVISOR(SOUTH EAST VALLEY)

ENVIRONMENT CONTROL
Job TypeFull-time
Salary
$41600 - $47840
Gilbert, AZ
about 1 month ago
company-logo

Quality Inspector

ACCIONA
Job Typefull_time
 
British Columbia, Canada
26 days ago
company-logo

Heavy Truck Driver

Halliburton
Job TypeFull-time
 
Bossier City, LA
about 1 month ago
company-logo

Quality Plus Store Associate

Quality Oil Company LLC
Job TypePart-time, Full-time
 
Halifax, VA
30 days ago
S

Electrical Lineman

Smarthire
Job TypeFull-time
Salary
$62400 - $72800
Austin, TX
about 1 month ago
company-logo

Mechanic Class B (Day Shift)

Hydro
Salary
$66560 - $66560
Industry, CA
24 days ago

Notice: The inclusion of job postings or company information on our platform does not imply endorsement, partnership, or affiliation. Listings may include publicly available roles from various sources, and companies shown may not have a direct relationship with Energy Hire.