McCrea Heating & Air Conditioning Services

New Construction Scheduling Coordinator

Warrenton, VA

Full-time

$37,440-$52,000

About This Job

Join a supportive, family-owned company that has been growing since 1936!

Are you an organized and detail-oriented professional looking for a pivotal role in HVAC operations? McCrea Heating & Air Conditioning is seeking a New Construction Scheduling Coordinator to ensure seamless scheduling and job completion for our New Construction Team!

Responsibilities:

•

Coordinate installation and Start & Check schedules on Service Titan and builder portals (Supply Pro, DR Horton, HB1) while maintaining efficient workflow.

•

Serve as the primary point of contact for scheduling inquiries, collaborating with superintendents, builders, and field teams.

•

Manage and track job progress, including assigning incomplete jobs, coordinating missing parts, and ensuring timely task completion.

•

Maintain accurate job records by properly tagging and updating statuses in Service Titan (e.g., Propane, Energy Star, Part Needed, Start & Check Completed).

•

Verify and update work orders, ensuring all required Service Titan forms are completed accurately and on time.

•

Communicate with builders and technicians, including making daily confirmation calls/emails to verify site readiness and address any scheduling conflicts.

•

Handle builder concerns and complaints, forwarding issues to the appropriate Field Manager while assisting with material and part orders to prevent delays.

•

Oversee administrative tasks, such as scheduling meetings, coordinating vehicle repairs, approving technician time-off requests, and submitting Energy Star documentation.

Qualifications:

•

Prior scheduling, dispatching, or coordination experience in HVAC, construction, or a related field.

•

Experience working with builders and new construction teams

•

Proficiency in Service Titan, Supply Pro, and builder portals.

•

Strong organizational and time-management skills to prioritize multiple tasks.

•

Excellent communication and problem-solving skills for working with builders, technicians, and managers.

•

Ability to work on-site in an office environment and collaborate with multiple teams.

Benefits:

•

401(k) Retirement

•

Health Insurance

•

Dental Insurance

•

Vision Insurance

•

AFLAC

•

Short Term Disability Insurance

•

Life Insurance

•

Paid Time Off

Join McCrea Equipment Company, Inc., a family-owned business since 1936 serving Northern Virginia, Pennsylvania, Maryland, and Delaware. We offer a supportive environment that values your contribution and fosters career growth. Discover why McCrea is an amazing place to build your career!

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