Recruitment Administrator

Burrtec is a well-established refuse and recycling collection company serving over fifteen municipalities throughout Southern California and employing over 2000 full-time employees. Burrtec continues to grow through acquisitions and successful bid proposals. It is a family-owned company that firmly believes the key element to its success is knowing how important each employee is in the organization.

We have a Recruitment Administratorposition opening at our corporate office: (ON-SITE)

The Recruitment Administrator will support the Recruiting Department by managing and coordinating recruitment activities. This role is responsible for administrative tasks related to the hiring process, including job postings, candidate communications, interview scheduling, and maintaining recruitment records. The Recruitment Administrator will work closely with the Recruiters and the hiring managers to ensure a smooth and efficient recruitment process.

Pay Rate:

$25.00 - $30.00/HR

ESSENTIAL FUNCTIONS:

1. Create and publish job advertisements on company websites, job boards, and social media platforms.

2. Schedule interviews between candidates and hiring managers, including phone screenings, in-person interviews, and virtual meetings.

3. Serve as the primary point of contact for candidates, providing timely updates on their application status, interview schedules, and next steps.

4. Assisted hiring managers throughout the recruiting process to ensure successful candidate selection.

5. Maintain and update applicant-tracking systems (ATS) with candidate details, interview notes, and recruitment progress.

6. Conduct reference checks and background verifications as part of the final hiring process working in collaboration with 3rd party Background Check Company.

7. Support the onboarding process by coordinating new hire paperwork, setting up orientation schedules, and ensuring compliance with HR procedures.

8. Accurately file and store all candidate and recruitment-related documentation to ensure compliance with company policies and data privacy regulations.

9. Compile recruitment data and reports for the HR team, including metrics on time-to-hire, candidate sources, and hiring trends.

10. Draft offer letters for all exempt and non-exempt positions.

11. Collect from candidates all required documents and releases.

12. Gather post offer physical and drug tests from 3rd party vendors.

13. Assist with upload of new hire paperwork into electronic personnel folders. 14. Provide administrative support to the HR team as needed, including preparing documents, handling inquiries, and assisting with HR projects.

14. Provide administrative support to the HR team as needed, including preparing documents, handling inquiries, and assisting with HR projects.

QUALIFICATIONS:

1. Bachelor’s degree in Human Resources, Business Administration, or a related field (preferred but not required).

2. Minimum 2 years’ experience in a recruitment or HR administrative role is required.

3. Proficiency in Microsoft Office (Word, Excel, Outlook) and experience with applicant tracking systems (ATS) or HR software.

4. Must be able to work onsite at the Corporate Headquarters and travel to other sites as needed.

5. Must have and maintain a valid California Driver’s License.

6. Bilingual in English and Spanish required

COMPETENCIES:

1. Excellent written and verbal communication skills with a customer service-oriented approach.

2. Strong attention to detail, ability to manage multiple tasks, and excellent time management skills.

3. Ability to work effectively in a team and collaborate with different departments.

4. High level of confidentiality when handling sensitive HR and candidate information.

5. Excellent time management skills, including the ability to prioritize, organize, track details, and meet deadlines for multiple projects.

6. Results-oriented with the ability to achieve recruitment goals.

7. Customer-focused mindset, with professionalism and discretion.

8. Comfortable managing high-volume workloads and multiple priorities in a dynamic environment.

9. Strong communication and interpersonal skills.

10. Self-sufficient, resourceful, and committed to providing outstanding customer service.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS:

1. Must be able to remain seated or stationary for approximately 80% of the workday, primarily at a desk or workstation.

2. Occasionally required to move around the office to access file cabinets, office machinery, and other resources.

3. Regularly operates a computer, calculator, copier, printer, and other office equipment.

4. Requires motor coordination and finger dexterity for frequent keyboarding, document handling, and office equipment use.

5. Must be capable of traveling to attend offsite meetings, job fairs, or recruiting events as needed.

6. Occasionally ascends/descends a step stool or ladder to access files or storage boxes; frequently adjusts position to organize and maintain files.

7. Must communicate information effectively, ensuring clarity and accuracy in verbal and written interactions with candidates and team members.

8. Requires the ability to observe details at close range, especially when reviewing documents, resumes, and digital information on screens.

9. Occasionally moves boxes or equipment weighing up to 20 pounds within the office.

10. Will visit other facilities, which can involve working in outdoor weather conditions.

Burrtec Waste Industries, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Burrtec is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact the Human Resources Department at 909-429-4200. The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee from time to time; or the scope of the job may change as necessitated by business demands.