Vision Security

Senior Administrative Specialist

LocationGlenwood Springs, CO
Job TypeFull-time
Salary$52,000-$72,800

About This Job


Job Description

We are seeking a proactive, organized, and tech-savvy Administrative Assistant to support our leadership team and daily operations. This is not your typical admin role—we’re looking for someone who can anticipate needs, solve problems, and help the entire team work smarter and faster.

This is a high-impact position for someone who wants to make a difference behind the scenes. If you’re reliable, quick to learn, and great with communication, we want to hear from you.


Responsibilities

Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
Utilize DocuSign for document management and ensure timely execution of contracts and agreements.
Handle incoming phone calls and correspondence, directing inquiries as necessary.
Maintain organized office systems, including filing and data entry tasks.
Assist with event planning and coordination for company meetings, conferences, and team-building activities.
Support financial operations by managing invoices and bookkeeping tasks through QuickBooks.
Collaborate with team members to streamline office processes and improve efficiency.


Qualifications

We don’t require a specific degree or years of experience—what matters most is your ability to stay organized, communicate clearly, and follow through. You’re a great fit if you:

Are naturally detail-oriented and organized
Communicate clearly and professionally in writing and speaking
Stay calm under pressure and manage time well
Are comfortable with technology and eager to learn new tools
Can work independently and maintain confidentiality in all aspects of your role
Handle sensitive information with professionalism and discretion

If you are a motivated individual looking to contribute to a dynamic team while enhancing your administrative skills, we encourage you to apply for this exciting opportunity.


Preferred (But Not Required)

Experience supporting a team, project, or event
Interest in growing within an operations, administrative, or project coordination career path


Job Type: Full-time


Pay: $25.00 - $35.00 per hour


Expected hours: 40 per week


Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Professional development assistance
Referral program
Vision insurance


Schedule:

8 hour shift
Monday to Friday


Ability to Commute:

Glenwood Springs, CO 81601 (Required)


Ability to Relocate:

Glenwood Springs, CO 81601: Relocate before starting work (Preferred)


Work Location: In person

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