Accounting Specialist
Memphis, TN
Full-time
$49,920About This Job
Accounting Specialist
Mechanical Systems Company LLC is a fully licensed Mechanical and Plumbing contractor serving commercial and industrial clients through high-quality design-build, negotiated, and plan/spec projects. We specialize in delivering expert mechanical solutions with a strong focus on design, engineering, construction, and energy efficiency. Our team is known for superior craftsmanship, safety, and a customer-first approach.
We are currently seeking a detail-oriented, responsible Accounting Specialist to join our growing team. This role is essential to the financial operations of our business, with a focus on billing, payroll support, accounts receivable, and administrative assistance.
Work Schedule: Monday through Friday, 7:30 am to 4:30 pm
Pay Range: $24 per hour and up depending on experience
Benefits We Offer:
•
Medical Insurance (3 plans; employer pays the majority of the premium)
•
Wellness Reimbursement with medical plan participation
•
HSA with employer contribution
•
FSA option
•
Employee Assistance Program
•
Company-paid Life InsuranceShort-Term Disability
•
Optional DentalVision plans
•
401(k) with company match after 1 year
•
Paid sick days, holidays, and vacation
•
Company eventsreferral bonuses (up to $1,000)
•
Family-friendly, respectful, and inclusive environment
Key Responsibilities:
•
Prepare and process accurate billing for projects and timematerial (T&M) work
•
Manage customer billing portals and ensure compliance with client-specific requirements
•
Respond to billing inquiries, coordinating with operations for issue resolution and invoice approvals
•
Close out work orders for T&M, SPOT, and project-related jobs
•
Conduct credit checks and recommend appropriate payment terms based on customer profiles
•
Monitor accounts receivable and follow up on past-due balances
•
Support administrative tasks, including answering phones and issuing purchase orders (POs)
•
Verify and process service payroll, ensuring accuracy of time sheets and CE timecards
•
Make payroll coding corrections as needed
•
Distribute monthly billing statements and invoices to customers
Required Qualifications:
•
2+ years of experience in accounting, billing, or administrative support (construction or service industry preferred)
•
High school diploma or equivalent
•
Associate's degree in Accounting or Business preferred
•
Proficiency in Microsoft ExcelOutlook
•
Strong attention to detail with excellent organizational and problem-solving skills
•
Effective written and verbal communication skills
•
Ability to manage multiple tasks, prioritize deadlines, and work independently
•
Comfortable interacting with customers and internal teams regarding billing and account inquiries
•
Ability to maintain confidentiality and handle sensitive financial information
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