American Water

Associate Accounts Payable Specialist

LocationCamden, NJ
Job TypeFull-time
Salary$33,280-$52,000

About This Job


Requisition ID: 108331


Share Our Purpose. Be Yourself. Feel Valued.


People are the heart of our business. As an American Water employee, you will be offered a competitive salary and health benefits package, along with opportunities to develop, grow, and evolve your career. Our benefits packages focus on key areas such as health & wellness, emotional & well-being, and savings for current & future goals.


We are Beautifully Different. We strongly believe having diversity across our company makes us more successful and helps us provide essential services to our customers. We are stronger because we embrace different ideas, viewpoints, experiences, and backgrounds. American Water is the best choice for your next role! Click here for more information on our inclusion, diversity, and equity journey.


About American Water

American Water (NYSE: AWK) is the largest regulated water and wastewater utility company in the United States. With a history dating back to 1886, We Keep Life Flowing® by providing safe, clean, reliable and affordable drinking water and wastewater services to more than 14 million people across 14 regulated jurisdictions and 18 military installations. American Water’s 6,500 talented professionals leverage their significant expertise and the company’s national size and scale to achieve excellent outcomes for the benefit of customers, employees, investors and other stakeholders.

As one of the fastest growing utilities in the U.S., American Water expects to invest $40 to $42 billion in infrastructure repairs and replacement, system resiliency and regulated acquisitions over the next 10 years. The company has a long-standing history of executing its core operations, aligned with sustainable best practices, through its commitments to safety, affordability, customer service, protecting the environment, an inclusive workforce and strengthening communities.

American Water has been recognized on the 2023 Bloomberg Gender-Equality Index for the fifth consecutive year, ranked 18th on Barron’s 100 Most Sustainable U.S. Companies 2023 List, earned the U.S. Department of Homeland Security SAFETY Act designation and U.S. Environmental Protection Agency’s WaterSense® Excellence Award, among additional state, local and national recognitions.

For more information, visit amwater.com and join American Water on LinkedIn, Facebook, Twitter and Instagram.

American Water is seeking an Associate Accounts Payable Specialist to join the Camden team! In this role you will assist with ensuring all account payables transactions are processed in accordance with USGAAP, SOX, regulatory, tax and internal policies.


No experience necessary if you have a bachelor's degree



Primary Role

The Accounts Payable Specialist is responsible for processing a high volume of transactions in an accurate and timely manner. Transactions include, but are not limited to: invoices, credit memos, check requests, supplier chargebacks,travel and expense reimbursements, purchasing card, and unclaimed property. This responsibility includes, but is not limited to sorting mail, validating and preparing, transactions, scan and image documents, post file transfers, perform data entry, file records, and assist with providing issue analysis and workflow status resolution. Deliver excellent customer service to Accounts Payable’s internal clients and external customers. Perform other assigned Accounts Payable tasks under the direction of Accounts Payable management.


Key Accountabilities

Sort incoming mail by invoices, credit memos, statements, supplier chargebacks, travel and expense reimbursements, etc, and deliver to appropriate party

Validate and prepare transactions prior to scanning and imaging Index (data entry) all required transaction data
Successfully transfer e-invoices into ERP
Process transactions in accordance with departmental volume and accuracy standards
Identify and correct duplicate invoices and payments
Successfully 3-way match purchase order invoices and resolve workflow status posting blocks on standard invoices Address, resolve, and/or escalate supplier/customer inquiries
Review employee travel and expense reimbursement submissions for completeness and compliance to policy
Review new supplier setup and change requests for proper authorization and required document support completeness
Perform due diligence: TIN match, collect certificate of insurance when required, D&B validate, prevent duplicates, etc.
Import unclaimed property records into software - Tracker, process due diligence letters, and create payment files in accordance with state requirements
Reconcile sub ledger account activity to the general leger
Recommend correcting journal entries
Willing accept work outside of normal scope or responsibility


Knowledge/Skills

Strong data entry skills (typing speed)

Must be detail oriented with the ability to demonstrate a high degree of accuracy
Must have the ability to solve routine AP issues by analyzing problems that arise in the day-to-day processing of invoices
Must have organization skills, including ability to multi-task, and prioritize in a fast paced environment
Good written and verbal communication
Must have the ability to interact diplomatically and respectfully with co-workers, customers, and department management
Basic knowledge of Accounts Payable’s processes and best practices
Knowledge and use of Microsoft Office tools (MS Office, Lotus Notes, etc.)
General experience with Accounts Payable software/systems


Experience/Education

Two-year Associates degree in Accounting or related field preferred or equivalent relevant job experience required

No experience required with a relevant business Bachelor’s degree
Minimum two years prior job related experience preferred or a relevant business degree
Utilities industry or shared services experience a plus
SAP, Great Plains, Open Text, or ImageNow experience a plus Unclaimed property software – Tracker a plus
3-way match invoice resolution a plus 1099 tax form experience a plus
Travel and expense reimbursement or purchasing card processing a plus


Work Environment


Office.


Competencies


Champions safety


Customer obsessed


Cultivates innovation


Nimble learning


Drives Results


Collaborates


Associate Accounts Payable Specialist - Camden, NJ


Posted Range:


$16.50 - $25.88 hourly


The base salary range represents a good faith salary range for this position. This position is eligible for annual incentive pay and has the opportunity for continued salary growth. If you are hired at American Water your base salary compensation will be determined based on factors such as market, geography, skills, education and/or experience. At American Water, we are committed to pay equity.

In addition to compensation, you will be offered a comprehensive benefits package including 401(k),Defined Contribution Plan, Employee Stock Purchase Plan, medical, prescription, dental and vision coverage, plus disability, paid time off, life insurance, voluntary benefits, health and wellness programs and much more!

American Water is also proud to offer employees learning opportunities and work experiences to grow professionally!


Join American Water...We Keep Life Flowing


American Water is firmly committed to Equal Employment Opportunity (EEO) and prohibits employment discrimination for employees and applicants based on his or her age, race, color, pregnancy, gender, gender identity, sexual orientation, national origin, religion, marital status, citizenship, or because they are an individual with a disability, protected veteran or other status protected by federal, state, and local laws.

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