LIGHTING MAINTENANCE INC

Construction Coordinator/Asst. PM

LocationHarmans, MD
Job TypeFull-time
Salary$66,560-$83,200

About This Job

Join a Company That Builds More Than Projects — We Build Careers.

Lighting Maintenance Inc. (LMI), a respected leader in outdoor electrical and lighting construction, is seeking an experienced and highly organized Construction Coordinator to join our growing team. This is a dynamic, multi-faceted role perfect for someone who thrives in a fast-paced environment and wants to make a real impact across field operations, project support, and organizational efficiency. If you’re part scheduler, part project manager, part problem-solver—and 100% team player—we want to hear from you.


What You'll Do

As a Construction Coordinator at LMI, you’ll serve as a critical bridge between field crews, management, and administrative departments, ensuring seamless operations from bid to closeout. Your daily responsibilities will include, but are not limited to:


Field & Operations Support

Act as a liaison between field crews, project managers, and executive leadership
Monitor and manage utility tickets and coordinate with Miss Utility and utility companies
Maintain electronic files for drill and construction crews, including daily logs, utility tickets, schedules, and field documentation
Track and order field supplies and materials (e.g., conduit, couplings, PPE)
Coordinate close-out documentation and daily reporting for state and municipal clients


Construction & Project Administration

Support monthly billing processes including AIA documents and custom formats
Create and track purchase orders, manage PO logs, and upload receipts to project management systems (CE)
Review bid packages, secure insurance certificates and bid bonds
Follow up with subcontractors on estimates, documentation, and compliance items
Submit and close out FAA aviation studies for lighting projects


Travel & Logistics Coordination

Manage lodging, flights, and rentals through platforms like LodgeLink
Review and approve travel invoices and reconcile project-related travel costs
Create job-specific travel documents for team members working out of town


Permitting & Compliance

Apply for and maintain permits for construction projects
Schedule and coordinate inspections with local authorities
Assist in compliance tracking for safety training, certifications, and renewals


Hiring & Onboarding

Review resumes, conduct phone screens, and coordinate interviews
Prepare onboarding kits with essential company and project info
Track and update new hire info including birthdays, anniversaries, and licenses
Serve as point-of-contact for onboarding questions and orientation


Safety & Culture

Organize and conduct weekly toolbox talks and safety meetings
Maintain and distribute PPE, track inventory and expiration dates
Document safety infractions and implement driver coaching sessions
Support morale-boosting activities including team recognitions, monthly celebrations, and internal shout-outs


What You Bring

3+ years in construction coordination, field administration, or similar roles within the construction or utilities industries
Exceptional organization and communication skills
Ability to multitask, prioritize, and stay calm under pressure
High level of discretion and professionalism when working with confidential or sensitive information
Experience with project management or ERP systems (e.g., Jonas CE or similar platforms)
Strong computer skills including Excel, fillable PDFs, and digital file management

A problem-solving mindset and proactive approach to improving systems and processes


Benefits Package:

Dental insurance
Medical insurance
Disability benefits
Prescription drug coverage
Life insurance
Vision-care plan
Paid holidays
PTO
401k


LMI is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

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