Peachtree Restorations

Executive Assistant to the CEO

Roswell, GA

Full-time

$55,000-$65,000

About This Job

Peachtree Roofing & ExteriorsTalent Map: Executive Assistant to the CEO

Role Overview:

The Executive Assistant (EA) is the CEO’s right hand, responsible for maximizing the CEO’s productivity and focus by managing day-to-day operations, communication channels, and critical follow-ups. This role demands precision, confidentiality, and proactive problem-solving to keep initiatives moving and ensure seamless execution across all CEO-led priorities.

Strategic Outcomes (SMART):

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Optimize CEO Productivity:Maintain 100% schedule alignment and eliminate scheduling conflicts weekly, ensuring the CEO’s time is focused exclusively on high-impact activities.

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Communication & Responsiveness:Achieve and sustain a 95%+ response rate within 24 hours for all triaged CEO communications (email, Slack, text), reviewed monthly.

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Project Accountability:Track and complete 100% of CEO-directed projects and action items on or ahead of deadlines, reviewed weekly.

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Meeting Excellence:Ensure 100% of meetings are fully prepared with agendas and required materials at least 24 hours prior to each meeting, and reviewed weekly.

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Travel & Logistics Management:Successfully plan and execute 100% of CEO travel with zero missed connections or logistical issues, finalized at least 7 days before departure.

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Confidentiality & Compliance:Maintain 100% confidentiality and pass quarterly audits of sensitive document handling and security protocols.

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Process & System Enhancements:Identify and implement a minimum of 3 meaningful improvements annually to enhance CEO workflows or executive operations.

Critical Drivers:

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Schedule Management:

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Audit and update the CEO’s calendar twice daily (by 9 AM and 4 PM).

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Conduct a 30-minute weekly planning session with the CEO every Friday by noon to align priorities for the coming week.

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Communication Oversight:

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Triage and prioritize CEO email and Slack messages 3x per day (morning, midday, end of day).

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Provide a summary of unresolved communications and flagged items by 5 PM every Friday.

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Meeting Preparation & Follow-Up:

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Distribute meeting agendas, slide decks, and materials 24 hours before each scheduled meeting.

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Capture and distribute meeting notes and action items within 1 business day post-meeting.

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Task & Project Tracking:

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Maintain a live status tracker for all CEO action items, updated daily by 5 PM.

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Present a comprehensive project/task status report during weekly check-ins.

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Travel Coordination:

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Draft detailed itineraries within 48 hours of trip confirmation.

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Verify and confirm all travel plans at least 7 days before departure; circulate the final itinerary 5 days before travel.

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Document & File Management:

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File and organize all CEO documents within 24 hours of receipt in shared drive systems (Google Drive, etc.).

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Conduct monthly audits to ensure files are current, secure, and easily retrievable.

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Board & Leadership Support:

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Prepare and distribute Board Report content and assist the CEO with board report execution at least 7 days before the due date.

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Log board feedback and action items within 48 hours post-meeting and track them to ensure execution.

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Workflow Optimization:

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Identify inefficiencies and recommend one process improvement per quarter to the CEO.

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Implement approved improvements within 30 days.

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Internal Collaboration:

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Act as the central point of contact for CEO-related queries, ensuring all internal communications are responded to within 48 hours.

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Attend one monthly leadership team meeting to stay aligned on company priorities and flag key updates for the CEO.

Core Competencies:

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Extreme Ownership: Takes full responsibility for outcomes and anticipates the CEO’s needs without prompting.

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Organizational Mastery: Manages complex schedules, deadlines, and communications with flawless attention to detail.

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Communication & Discretion: Communicates clearly, concisely, and professionally while maintaining strict confidentiality.

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Proactivity & Initiative:Look ahead to foresee challenges and opportunities, proactively solving problems before they escalate.

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Execution & Follow-Through: Consistently delivers high-quality work on time, without requiring reminders or micromanagement.

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Adaptability: Comfortable shifting priorities in a dynamic, fast-paced environment.

Technology Proficiency: Expert in Google Workspace, Asana (or equivalent project tracking), Slack, and other productivity tools.

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Professionalism & Presence: Represents the CEO and company values in all internal and external interactions.

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Judgment & Decision-Making: Exercises excellent judgment, knowing when to escalate issues and when to act independently.

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Process Improvement Mindset: Continuously seeks ways to make workflows more efficient and effective.

Like to Have:

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Bachelors Degree

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Previous experience working as an executive assistant

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CRM Management/Admin Experience

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Financial Knowledge/Experience

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Industry Experience

Must Have:

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Microsoft Office Expert (Word, PPT, Excel)

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Experience working in an autonomous position (ie able to manage themselves)

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Demonstrated ability to maintain strict confidentiality and exercise sound judgment with sensitive information

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Scheduling and calendar management experience, including ability to prioritize and manage complex, shifting priorities

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Superior written and verbal communication skills with experience drafting professional correspondence

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

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401(k)

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401(k) matching

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Dental insurance

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Health insurance

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Life insurance

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Paid time off

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Vision insurance

Schedule:

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8 hour shift

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Monday to Friday

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Weekends as needed

Ability to Commute:

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Roswell, GA 30076 (Required)

Work Location: In person