Five Hills Canada Limited

Executive Assistant to Executive Chairman

Vancouver, BC

Full-time

About This Job

Overview We are seeking a highly organized and detail-oriented individual to join our team as an Executive and Personal Assistant.

The successful candidate will provide administrative support to ensure the efficient and effective operation of the office, as well as assist organizational executives with personal planning and scheduling needs. The ideal candidate will possess excellent communication skills, strong organizational abilities, and proficiency in Microsoft applications to support various functions.

Key Responsibilities

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Executive Support: Manage the CEO's calendar, including scheduling meetings and appointments. Coordinate travel arrangements and prepare detailed itineraries.

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Communication Management: Screen and respond to calls, emails, and other correspondence on behalf of the CEO. Draft professional communications and follow up on key action items.

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Client Relations: Act as the first point of contact for clients and internal stakeholders. Provide timely, professional support to maintain a high standard of service. Proactively handle routine client inquiries and escalate more complex issues when appropriate.

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Reporting & Document Preparation: Prepare reports, presentations, meeting agendas, and other executive-level documentation. Assist with coordinating, creating, editing, proofreading, formatting, and distributing materials.

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Process Improvement: Identify opportunities to streamline administrative workflows and contribute to increased efficiency across executive operations.

Qualifications

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1–2 years of experience in a commercial or professional services environment

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Proven experience as an Executive Assistant or in a similar high-level support role

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Strong clerical and organizational skills, with exceptional attention to detail

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Ability to manage confidential information with discretion

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Excellent written and verbal communication skills

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A self-starter with excellent time management, resourcefulness, and follow-through

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A positive, energetic, and adaptable personality

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Strong multitasking abilities and the ability to thrive in a dynamic environment

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Exceptional interpersonal skills and a commitment to service excellence

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Willingness to travel frequently

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A valid Class 5 driver’s license is a must

Job Type: Full-time

Pay: $55,000.00-$70,000.00 per year

Additional pay:

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Commission pay

Benefits:

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Dental care

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Extended health care

Schedule:

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Monday to Friday

Work Location: In person

Application deadline: 2025-06-30

Expected start date: 2025-07-07