MasTec Inc

Payroll & Compliance Specialist

LocationMedley, FL
Job TypeFull-time
Salary$41,600-$52,000

About This Job


Overview:

MasTec Civil is hiring an entry-level Payroll & Compliance Specialist. This role is responsible for assisting in the day-to-day payroll functions of MasTec Civil and related companies, including establishing and maintaining principles, practices, procedures and initiatives.

This is an on-site position at our Medley, FL office.


Company Overview

Founded in 1987, MasTec Civil (formerly known as Condotte America), a MasTec Company, is a heavy highway contractor specializing in the construction of complex transportation projects that include roadway, bridges, interchanges, mass transit, and tolling facilities. In short, we build the roads and bridges connecting our families, communities, and nation. In doing so, client satisfaction is of primary importance to us, and our record reflects our emphasis on understanding our client needs in order to exceed their expectations.

MasTec’s Clean Energy and Infrastructure Group (CE&I) is a $4 billion annual revenue business unit that provides construction services for industrial facilities; building products manufacturers, power generation facilities, manufacturing plants; solar, wind, and thermal energy plants; buildings, and infrastructure.


Responsibilities:


ESSENTIAL JOB FUNCTIONS:


Ability to handle sensitive information with confidentiality
Strong computer skills, including high proficiency in Microsoft Excel
Proficient communication, interpersonal and organization skills along with an attention to detail


PAYROLL

Review and validate employee timesheets for correct pay time, pay type, ensuring proper job costing, project allocations, and compliance with prevailing wage requirements
Prepare and submit certified payroll reports for government-funded projects in compliance with Davis-Bacon Act and state prevailing wage laws
Assist in the calculation and processing of payroll taxes, deductions, garnishments, and benefits (fringes, allowances, PTO, holiday, etc.), ensuring compliance with federal, state, and local regulations and Company policies
Assist payroll function with preparing reports for project teams and compliance
Maintain payroll records, respond to audit requests, and assist with workers’ compensation, unemployment, and payroll tax audits
Address payroll-related inquiries, resolve discrepancies, and provide employees with payroll-related documentation


ACCOUNTS PAYABLES - COMPLIANCE

Track and manage lien waivers from subcontractors and suppliers to ensure compliance with payment terms
Monitor deadlines for notices, lien filings, and releases to avoid legal disputes and payment delays
Maintain accurate records of lien releases, waivers, and NTO submissions
Communicate with subcontractors, suppliers, and vendors to ensure timely submission of lien waivers and compliance documents
Update subcontractors and vendors insurances in the ERP (accounts payable system)
Work closely with project managers and accounting teams to confirm payments align with lien releases
Address and resolve lien disputes, working with legal counsel when necessary
Generate reports for management regarding outstanding lien waivers, notice deadlines, and compliance status
Assist in audits and legal inquiries related to liens and compliance documentation
Assist accounts payable function by analyzing validity of outstanding checks, confirming bank information with new vendors and ensuring releases are sent and received prior to payment issuance
Ensure payment to subcontractors are issued within allotted time frame


OTHER FUNCTIONS

Maintain mobile phone and gas card assignments and ensure information is received by users
Assist treasury function by ensuring timely collection of AR balances, processing wire transfers/ACH, addressing positive pay exceptions, prepare and make bank deposits of AR checks received.
Assist with preparing, reviewing, and submitting month-end/quarter/year-end work papers and packages
Help implement new software/systems
Assist PM’s with questions related to operational information
Assist supervisors with preparation of reports, business correspondence and procedure manuals
Assist the accounting department in technology integration projects.
Various other duties as assigned


Qualifications:


EDUCATION AND WORK EXPERIENCE REQUIREMENTS

Associates degree (A. A.) from college or university preferred or equivalent experience
Construction related industry experience is a plus


KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

Ability to handle sensitive information with confidentiality.
Strong computer skills, including high proficiency in Microsoft Excel
Knowledge of ViewPoint Vista or Oracle preferred
Proficient communication, interpersonal and organization skills along with an attention to detail and a high level of accuracy and professionalism
Ability to handle multiple tasks with simultaneous deadlines and prioritize workload in a fast-paced dynamic environment
Strong analytical and problem-solving skills
Ability to interact with multiple personalities at all levels within the organization
Effectively present information and respond to questions from groups of managers, clients, customers and the general public


What's in it for You


Financial Wellbeing

Compensation $20-$25/hr, commensurate with experience. This is a non-exempt role, eligible for overtime.
401(k) with company match & Employee Stock Purchase Plan (ESPP)
Flexible spending account (Healthcare & Dependent care)


Health & Wellness

Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance


Family & Lifestyle

Paid Time Off, Paid Holidays, Bereavement Leave
Military Leave, including Differential Pay and Benefits Continuation
Employee Assistance Program


Planning for the Unexpected

Short and long-term disability, life insurance, and accidental death & dismemberment
Voluntary life insurance, accident, critical illness, hospital indemnity coverage
Emergency Travel Assistance Program
Group legal plan

Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process, contact ceicareers@mastec.com. Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information.

MasTec, Inc. is an Equal Employment Opportunity Employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.

Disclaimer: MasTec and our Subsidiaries will never ask prospective employees for any form of payment or money transfer as part of job application or onboarding. We do not ask prospective employees for information about credit cards or personal passwords, and it does not require applicants to purchase equipment or software. Ensure that all recruiter email addresses end in @mastec.com or @talent.icims.com. If you suspect you are the target of a scam, we advise you to contact your local law enforcement agency and report fraud at https://reportfraud.ftc.gov/.

MasTec Clean Energy & Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team.


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