Project Management Assistant

Project Management Assistant

Job Summary: To support the project managers as part of a project team by assisting with project administration, start-up, meeting contract milestones and minimum requirements, coordinating purchase orders, managing subcontracts and subcontractor compliance, managing change orders and project close-out.

Requirements and skills:

· Basic knowledge of mechanical systems with 0-2 years’ experience in mechanical/ construction trades

· Self-motivated, able to work independently to reach time-sensitive goals

· Basic working knowledge of Microsoft office suite/ Windows

· Some college or apprenticeship program completion preferred

· Poses strong interpersonal skills with positive, service-oriented professional demeanor

· Able to work effectively with a diverse set of people

· Able to read specifications, drawings and designs

· Strong verbal and written skills

Project Start Up

· Assist in setting up project kick-off meetings between departments (Design, drafting, engineering, etc.)

· Assist in preparing project documents for job files and distributions.

· Assist in gathering submittal documents, shop drawings, subcontracts

· Assist in reviewing submittal documents and show drawings for submission

· Assist in tracking material and equipment deliveries

· Assist as needed with project managers on other project requirements not listed and assist and/ coordinate in other departments as needed

Contract Requirements/ Milestones

· Contact subcontractors and vendors for submittals & O&M documents

· Assist Project Manager with schedules

· Monitor and track along with Project manager field required documents such as but not limited to; progress photos, daily reports, Job Hazard Analyses, QC plans, jobsite inspections, incident/ Accident reports, 3-Week Schedules

Purchase Orders

· Assist Project Manager with creation and management of purchase orders

· Help to create delivery dates and coordinate delivery logistics

Subcontracts/ Subcontractors

· Assist PM with writing subcontracts, follow-up with subs for executed contracts, submittals and other documentation and communication.

· Gather project close-out, start-up and commission documents for processing as needed

Change Orders (PCOs)

· Assist in gather pricing, costs, time and material tickets for change order processing by PM and Estimating department

· Assist PM in assembling PCOs, issuing PCO logs and tracking Change Orders from Customers

· Assist PM and Field and change order phase coding and proper documentation

Project Close Out

· Assist in gather project close out information

· Assist in project commissioning team as required

· Assist in creating project owner training schedule and documentation

· Assist in distributing punch lists

Other roles and requirements

· When directed research and submit RFIs

· Meet with Project Managers as needed to discuss daily project correspondence, issues and general information

· Attend weekly operations department meetings

· Attend staff meetings

· Attend other meetings as required and where needed

· Partner with other to mobilize resources, resolve issues and reach common goals

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Benefits:

Schedule:

Ability to Commute:

Ability to Relocate:

Work Location: In person