Receptionist / Administrative Assistant
Gonzales, LA
Full-time
$29,120-$33,280About This Job
Job Title: Receptionist / Administrative Assistant
FLSA: Non-exempt (paid hourly, overtime after 40 hours per week)
Dress Code: Business Casual
Reports to: HR Management
Primary Duties & Responsibilities
•
Receptionist for the main office—present a professional, clean, and organized reception area.
•
Greet, screen, and direct all visitors to the main office.
•
Receive, screen, and route all incoming calls into the main company phone line.
•
Receive, sort, and distribute all incoming office mail.
•
Receive, prepare, and process all outgoing mail-e.g. FedEx, USPS, etc.
•
Complete copying, scanning, printing, binding, and/or collating of document packages as directed.
•
Setup and prepare Conference room for scheduled meetings.
•
Manage expense reports for Executives.
•
Maintain confidentiality for all employee data.
•
Prepare communications, such as memos, documents, emails, invoices, reports and other correspondence.
•
Create and maintain filing systems, both electronic and physical.
Secondary/Support Duties & Responsibilities
•
Assist HR Team with administrative task related to Recruiting, Onboarding, and Hiring.
•
Assist Payroll Management with payroll processing and reporting payroll taxes.
•
Assist in ordering, receiving, stocking, and distributing office supplies as directed by the Office Manager.
•
Assist employees with access to our internal Employee Portal.
Education and Experience Required
•High school diploma
High school diploma
Required Skills
•
Read and write the English language.
•
Basic math and accounting skills.
•
Required software competency: MS Word, MS Excel, and MS Outlook (email), Adobe Acrobat (.pdfs).
•
Basic computer and cloud-based file maintenance.
•
Competent and secure use of internet search engines and websites.
•
Professional communication in-person and over the phone.
•
Patient and eager to assist visitors, callers, and employees.
•
Organized and detail oriented.
Job Type: Full-time
Pay: $14.00 - $16.00 per hour
Expected hours: 36 per week
Benefits:
•
401(k)
•
Dental insurance
•
Health insurance
•
Paid time off
•
Vision insurance
Schedule:
•Monday to Friday
Monday to Friday
Ability to Commute:
•
Gonzales, LA 70737 (Required)
Work Location: In person
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