Document Management Specialist

Overview:

A JAB Recruitment client is seeking for a 11-month Senior Document Management Lead in Houston, TX. Offers hybrid schedule at least three days of in-person attendance per week at the assigned office or project. Weekly in-person schedules will be determined by the individual and their supervisor, in consultation with functional and project leadership.

Main duties & responsibilities:

Takes direction from project management and help with implementation and maintenance of the project document management system and procedures. Help with planning and carry out document management duties in the Home Office. Communicates work processes in a training environment to the team and project users. Demonstrates communication skills such as conducting effective meetings, communicating goals, and delegating. Effectively manages and assigns tasks to document management leads and technicians.

Utilizes the standard Electronic Document Management Systems (EDMS), Aconex to register, control, distribute, transmit, file and archive project records. Ensures project schedules are met with regards to processing documents. Generates and provides status reports, tracking logs and performance metrics to the management team. Works closely with the Jobsite teams to ensure seamless coordination and support to the project team as well as transition of document management tasks.

Utilizes latest innovative technologies to improve document management tasks to achieve efficiency

Basic Qualifications:

• 8-10 years document management/record retention experience is desired

• Focus on quality and safety in all aspects of work environment

• Mastery of an ECMS (Aconex is preferred) at an advanced level and demonstrated knowledge of administrative skills and automated applications such as Microsoft Word & Excel

• Demonstrates strong organizational skills, with attention to detail and to accuracy.

• Ability to work on own initiative

• Experience in a similar leadership role of more than 4-5 years

• Ability to delegate work appropriately to manage workload

• Sophisticated written and oral communication skills

• Must possess and demonstrate ability to work effectively in a fast-paced, high energy, team environment.

Willingness to get involved with overall project document management activities where required. Ability to handle multiple tasks.