Estimating - Project Coordinator

Job Title: Project Coordinator Department: Recon & CapEx Reports To: Director of Construction FLSA Status: Exempt

Travel Required: 10%

Company Summary:

BlueTeam is a US-based provider of national disaster recovery, remediation, reconstruction, renovation, and roofing services for commercial properties. Our core business focuses on cleanup and mitigation efforts for recovery from fire damage, roof leaks, flooding, pipe bursts, and post-disaster remediation due to severe weather. We exclusively serve commercial sectors including hospitality, senior housing, healthcare, commercial offices, municipalities, multifamily living, and institutional markets."

SUMMARY:

The Project Coordinator is responsible for supporting project management efforts to ensure the successful planning, execution, and completion of restoration and reconstruction projects. This role involves coordinating resources, tracking project progress, managing documentation, and maintaining communication between clients, field teams, and internal departments. The ideal candidate is highly organized, detail-oriented, and capable of handling multiple projects simultaneously in a fast-paced environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

+ Maintain and organize project files, ensuring all documentation (contracts, permits, RFIs, change orders, etc.) is accurate, complete, and easily accessible. + Track and monitor submittals, RFIs, and change orders to ensure timely responses and compliance with project requirements. + Ensure all documentation is properly uploaded, tracked, and managed within the company’s proprietary construction management application.

+ Ensure all project activities align with established SOPs, industry standards, and company policies. + Support internal and external audits by providing necessary documentation and records.

+ Assist with scheduling and coordination of project timelines, including meetings, site visits, and resource allocation. + Track project estimates, deadlines, and key deliverables, ensuring adherence to schedules and milestones. + Draft and distribute project updates, reports, and meeting minutes to stakeholders.

+ Assist with vendor communications, including coordination of materials and equipment. + Support invoicing processes by verifying invoices against work completed and coordinating approvals with the Project Director and Project Cost Accountant.

+ Prepare presentations, spreadsheets, and reports to support the project team and leadership. + Collaborate with cross-functional teams to ensure seamless communication and project progression.

+ Schedule and coordinate meetings, ensuring all relevant stakeholders are informed and prepared. + Act as a liaison between project teams, vendors, and clients, providing clear and consistent communication throughout the project lifecycle.

+ Ensure accurate tracking and updating of all project documentation, estimates, deadlines, and milestones within the company’s proprietary construction management system. + Provide support to team members on using the system effectively for project management and documentation.

QUALIFICATIONS:

EDUCATION and/or EXPERIENCE:

LANGUAGE SKILLS:

Ability to read and comprehend complex instructions, correspondence and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

REASONING ABILITY:

Ability to solve practical problems and deal with a variety of concrete and abstract variables in situations where only limited standardization exists.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands to finger, handle, or feel. The employee is occasionally required to reach with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel, crouch and/or crawl. The employee must also occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and color vision.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to frequently inspect the project and may be exposed to on going construction and various weather conditions. The noise level in the work environment may range from moderate to loud.