Houston-Starr Company

Executive Office Assistant

Sterling, VA

Full-time

$54,080-$58,240

About This Job

Job Overview

We are seeking a highly organized and proactive Executive Administrative Assistant to support our executive team. The ideal candidate will possess exceptional clerical skills, strong attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment. This role is crucial in ensuring smooth office operations and providing top-notch administrative support.

Responsibilities

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Manage executive calendars using Outlook Calendar, scheduling meetings and appointments efficiently and coordinate travel arrangements

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Answer and direct phone calls with professionalism, demonstrating excellent phone etiquette. Greets visitors

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Perform clerical duties including filing, data entry, and maintaining organized office records, manages mail , drafts and edits emails. Maintains database.

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Prepares technical reports, presentations, and other documents as required

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Tracks status of projects and posts follow-up requirements on SVP's calendar

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Coordinates meetings: schedules meetings, takes notes and distributes minutes

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Reviews invoices, purchase orders and expense reports to resolve discrepancies before forwarding to accounts payable.

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Proofread documents for accuracy and clarity before distribution.

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Collaborate with team members on various projects, providing administrative support to the management team

Skills

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Proficient in Outlook Calendar and other Microsoft Office applications, including Excel

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Math aptitude

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Strong clerical skills with an emphasis on organization and attention to detail.

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Critical thinking and problem-solving skills are essential

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Excellent phone etiquette and communication skills.

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Experience in office management or similar administrative roles.

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Familiarity with office equipment and phone systems.

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High level of computer literacy for efficient task execution.

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Ability to proofread documents effectively to ensure quality standards are met.

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Maturity to handle confidential information in a professional manner

Join our team as an Executive Administrative Assistant where your contributions will be valued, and your organizational skills will play a key role in our success.

Job Type: Full-time

Pay: $26.00 - $28.00 per hour

Expected hours: 40 per week

Benefits:

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Employee assistance program

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Retirement plan

Schedule:

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8 hour shift

Education:

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Associate (Required)

Experience:

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Full time office work: 5 years (Required)

Ability to Commute:

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Sterling, VA 20166 (Required)

Work Location: In person