Coates Field Service, Inc

Human Resources Coordinator

Oklahoma City, OK

Full-time

About This Job

Coates Field Service, Inc. is seeking an enthusiastic and people-driven Human Resources Coordinator to perform the company’s recruitment and human resources functions for the Corporate Office located in Oklahoma City, OK. This position will report to the office Monday – Friday.

Job Summary:

The Human Resources Coordinator will perform and assist in the coordination of the daily functions of the Human Resource (HR) department including full cycle recruitment, onboarding/offboarding, editing and enforcing company policies and practices.

Duties/Responsibilities:

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Manages full talent acquisition duties from pre-employment through onboarding including recruiting, coordinating / scheduling interviews, interviewing, negotiation, pre-employment screening, generating temporary employment contracts, hiring, and onboarding.

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Recruits, interviews, and facilitates the hiring of qualified job applicants for open positions; collaborates with departmental managers to understand skills and competencies required for openings.

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Prepares new/re-hire packet checklist and prints off necessary documents (Resume, Application, Background Check, Drug Screening, I-9 & Two forms of ID, W-4, EEOC, Direct Deposit, 401k Rehire Declaration Form)

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Preparing job descriptions and posting job requisitions to various job boards

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Enter new-hire information into HRIS Systems

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Enter employment I-9 information into E-Verify system, prints documents accordingly

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Create personnel, payroll, and drug screening files – distribute files accordingly

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Enter background checks and drug screenings promptly into Pre-Hire Screening vendor system

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Ability to write and edit job descriptions, company policies, and resumes efficiently and effectively

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Manages off-boarding procedures including coordinating with IT to terminate access permissions, relaying benefits termination dates, coordinating with Manager/Supervisor’s, travel expenses, etc.

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Ability to run reports and read reports for auditing purposes

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Assists HR Manager/AVP as necessary

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Reports on any issues to HR Manager

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Other duties as assigned

Skills/Abilities:

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Exceptional verbal and written communication skills

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Excellent interpersonal, negotiation, and conflict resolution skills

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Excellent organizational skills and attention to detail

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Excellent time management skills with a proven ability to meet deadlines

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Strong analytical and problem-solving skills

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Ability to prioritize tasks and to delegate them when appropriate

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Ability to act with integrity, professionalism, and confidentiality

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Thorough knowledge of employment-related laws and regulations

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Proficient with Microsoft Office Suite and Adobe Acrobat

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Proficiency with or the ability to quickly learn the organization’s HRIS and talent management systems

Preferential Skills/Abilities:

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Experience working in ADP WorkForce Now or other HRIS platforms

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Experience working in Talent Acquisition platforms

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Experience with self-funded health plans or health plans in general

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Experience with navigating through employee relations process

Education and Experience:

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1-3 years’ Human Resources experience

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Bachelor’s degree in Organizational Communication, Human Resources, Psychology, Human Relations, Business Administration, or related field

Physical Requirements:

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Prolonged periods of sitting at a desk and working on a computer

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Must be able to lift 15 pounds at times

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Must be able to access and navigate each department at the organization’s facilities

Who we are

Coates has a 75-year history providing comprehensive land acquisition and right of way services to municipalities, utilities, energy providers, and oil and gas companies nationwide. The first firm of its kind, we are widely recognized as a leader in the land and right of way acquisition industry. A national corporation, Coates has the depth of knowledge and the agility to respond to client needs in all 50 states. Coates is headquartered in Oklahoma City, Oklahoma, with regional offices located throughout the United States. It is our mission to provide professional, high-quality, cost-efficient land acquisition and right-of-way services our clients need, when and where they need us.

Coates is committed to rewarding the loyalty of the national team of Coates’ Employees. Coates hires the best candidates available for all positions, without regard to the individual's race, religion, or sexual preference or orientation. Coates is an Equal Opportunity Employer (EOE).

Coates offers a comprehensive and generous benefits package, including medical/dental, vision, STD/LTD, life insurance, paid time off, company paid holidays, and more!