MOGOVOLT

Office Coordinator

Bothell, WA

Full-time

$54,080-$62,400

About This Job

Job Title: Office Coordinator

Location: Bothell, 98021

Schedule: Full-time (Monday–Friday)

Compensation: This is a salaried (non-exempt) position based on a 40-hour workweek, with a starting pay range of $26 to $30 per hour (equivalent to an annual salary range of approximately $54,080 to $62,400, depending on experience and qualifications). Overtime will be paid in accordance with applicable labor laws.

Overview:

We are seeking a highly organized, detail-oriented Office Coordinator to join our team. This person will play a key role in keeping day-to-day operations smooth and efficient—supporting invoicing, scheduling, and client communication.

The ideal candidate is proactive, reliable, and comfortable wearing multiple hats in a fast-paced environment.

Key Responsibilities:

Invoicing & Billing

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Prepare and send invoices to clients

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Track payments and follow up on outstanding accounts

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Work closely with bookkeeper/accountant to maintain accuracy

Scheduling & Coordination

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Schedule inspections and communicate timelines to field teams

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Maintain the shared calendar for field crews and office leadership

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Coordinate with city or third-party inspection offices as needed

Client Communication

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Serve as the first point of contact for client inquiries (email and phone)

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Route requests or emails to the appropriate team member

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Maintain a calm, professional tone in all communications

Administrative Support

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Maintain organized digital and physical filing systems

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Order office supplies and manage small inventory

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Support onboarding processes for new hires (paperwork, uniform orders, etc.)

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Assist with document prep (e.g., proposals, reports, permit packets)

Internal Communication & Workflow

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Relay field crew updates or questions to leadership

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Help maintain accountability on job progress or outstanding tasks

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Keep records of conversations or decisions for clarity and continuity

Ideal Candidate Will Have:

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2+ years in an office admin, coordinator, or customer service role

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Excellent written and verbal communication skills

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Strong attention to detail and follow-through

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Comfort with cloud-based tools (Google Drive, Dropbox, or similar)

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Experience with invoicing software (QuickBooks, Jobber, or similar) is a plus

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Calm under pressure, with a problem-solving mindset

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Comfortable learning new systems and adapting as we grow

What We Offer:

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A stable, respectful, and growth-oriented environment

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The opportunity to shape systems and build structure within the company

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Ongoing support from leadership and opportunity to expand the role

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Salary (non-exempt) pay with potential for advancement based on contribution

Job Type: Full-time

Pay: $26.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

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401(k)

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401(k) matching

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Dental insurance

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Health insurance

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Vision insurance

Schedule:

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8 hour shift

Ability to Commute:

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Bothell, WA 98021 (Preferred)

Ability to Relocate:

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Bothell, WA 98021: Relocate before starting work (Preferred)

Work Location: In person