Thin Metal Ventures Inc.

Office Manager Assistant

Springfield, MA

Full-time

$47,840-$52,000

About This Job

BOOK KEEPING & OFFICE ASSISTANT

A.G. Miller Co. is seeking an experienced Office to join our team and to play a key role in advancement of the business. Excellent book keeping and communication skills are mandatory as well the ability to mine data and create reports. Quick Books Online experience is mandator for consideration.

This position holds multiple responsibilities to include, bookkeeping support functions, assist with human resources and ensure the smooth operation of office processes and procedures. Answering the telephone and direct customer communication are expected.

Responsibilities include, but are not limited to:

Accounts Receivable

•

Invoicing customers

•

Receiving payments

•

Purchasing supplies

•

Opening new accounts for customers & assigning terms of payment

•

Collections

•

Processing customer credit cards

•

Updating invoices as needed, i.e.. adding freight or miscellaneous adjustments

•

Use of electronic check deposit unit

•

Making ACH Payments

Accounts Payable

•

Reviewing, correcting & posting invoices to software

•

Opening new accounts with vendors by filling out credit information, tax exempt forms & W9’s

•

Tracking, posting & paying company credit cards

•

Ensuring all charges are verified and correct

General Ledger & Financial

•

All posting for P&L and Balance Sheet reports (full knowledge of where items are charged)

•

Paying Taxes: Corporate, Sales & Use

•

Booking loans & processing payments

•

Reviewing and entering monthly GL & misc. entries provided by accountant

•

Entering items from ACH’s in our accounting software as they come out of the bank account

•

Daily reviewing all bank transactions

•

Processing & balances monthly bank statements

•

Closing each month and fiscal year

401K

•

Processing employee funds

•

Entering new hires into the company plan

Payroll

•

Reviewing the time clock and adjusting entries as needed

•

Entering PTO for employees & keep track of time used

•

Inputting & processing payroll each week on outside services software

•

Balancing quarterly reports & booking payroll taxes to GL

•

Creating W2’s at year end

•

Processing 1099 forms at year end

New Employees

•

Filling out all required employment documents and entering new employees into payroll system

•

Create employee folders & medical files

•

Scheduling physicals & drug screening

•

Offering insurance, processing insurance forms

Workers Comp

•

Filling out all injury reports & sending employees for proper care

•

Alerting insurance agents & following up with adjusters

•

Following all OSHA laws regarding injuries & keeping proper logs

•

Transmitting logs when required

Requirements

The successful candidate shall have no less than 5 years of experience in a manufacturing or capital intensive business and solid accounting and book keeping experience. Applicants with an accounting degree or background will be given preferred consideration.

Job Type: Full-time

Pay: $23.00 - $25.00 per hour

Expected hours: 35 per week

Benefits:

•

401(k)

•

Dental insurance

•

Flexible schedule

•

Health insurance

•

Health savings account

•

Paid time off

•

Retirement plan

Schedule:

•

Monday to Friday

•

Overtime

Application Question(s):

•

Do you have QuickBooks Online experience?

Experience:

•

Bookkeeping: 5 years (Required)

Work Location: In person

Similar Jobs