HR Administrative Assistant

HR Assistant

Company Overview

Benchmark is a premier design-build, site and underground utility construction firm, completing over 500 projects spanning over 8 years. With a heavy focus on mission critical facilities, our team of project managers and field staff collaborate seamlessly ensuring our customers receive the highest level of service in the construction industry. At Benchmark, our success is fueled by our exceptional workforce. We prioritize training and professional development, encouraging our team to expand and enhance their unique skill sets so they can fully realize their potential. If you are driven and passionate about excellence, we want to hear from you. Join us and be a part of our dynamic team, where your skills and ambitions will be nurtured and valued.

Position Summary

Benchmark Utility Services is seeking an HR Assistant. We are seeking a detail-oriented and proactive HR Assistant to support our Human Resources department in ensuring efficient operations and employee satisfaction. This role will be instrumental in facilitating onboarding and offboarding processes, maintaining accurate employee records, and addressing HR-related inquiries. The HR Assistant will collaborate with internal teams to ensure compliance with HR policies and assist in payroll administration.

Roles and Responsibilities:

· Assist with onboarding and offboarding processes, including preparation of new hire paperwork and exit documentation.

· Conduct E-Verify checks and set up new employees with necessary equipment such as key fobs, gas cards, laptops, phones, and iPads if needed.

· Maintain and update employee records, ensuring all information is accurate and up to date.

· Manage HR data entry, including entering new hires into Spectrum and updating contact lists.

· Partner with the Safety team to conduct orientation and arrange for drug testing.

· Respond to employee inquiries regarding payroll, benefits, and HR policies in a timely and professional manner.

· Assist in benefits enrollment administration.

· Verify and ensure compliance with payroll policies and procedures, supporting payroll processing by ensuring accuracy in HRIS data.

· Assist in the preparation and distribution of HR-related reports and audits.

· Maintain organizational charts and internal HR documentation.

· Coordinate logistics for new hire orientations and training sessions.

· Prepare and distribute HR-related communications and memos.

· Support company-wide compliance training tracking.

· Manage HR office supplies and vendor coordination.

· Assist in data analytics and HR reporting.

· Stay current on HR best practices to improve workplace efficiency.

· Perform other duties as assigned by supervisor

Qualifications

· Proven experience in payroll processing and HR support.

· Strong attention to detail and accuracy.

· Excellent organizational and time-management skills.

· Familiarity with HR software (e.g., Workday, ADP, BambooHR, etc.) or a willingness to learn.

· Proficient in Microsoft Office Suite (Excel, Word, Outlook).

· Ability to handle sensitive information with confidentiality.

· Strong communication and interpersonal skills.

· Bilingual proficiency in English and Spanish (both written and spoken) is required.

Preferred Qualification

· High school diploma or equivalent; additional certification or training in payroll or HR is a plus

· HR certification (e.g., SHRM-CP, PHR) or in-progress.

· Knowledge of labor laws and compliance regulations.

· Experience with recruitment and onboarding processes.

· Experience with HRIS systems.

Benchmark Utility Services offers competitive compensation, comprehensive benefits and a dynamic work environment that values excellence, teamwork, and professional growth. If you possess the qualifications and skills to excel in this role, we encourage you to apply.

Equal Opportunity Employer.

Job Type: Temp-to-hire

Pay: $50,000.00 - $55,000.00 per year

Benefits:

Schedule:

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Weekends as needed

Ability to Relocate:

Work Location: In person