STRIKE

Administrative Assistant

Spring, TX

Full-time

About This Job

Job Overview:

Administrative Assistant will provide comprehensive administrative support to the Legal, Risk and HSE departments. This role requires a high level of organization, attention to detail, and the ability to handle sensitive information with discretion. The ideal candidate will have excellent multitasking abilities, strong attention to detail, and a proactive approach to supporting these key departments

Key Responsibilities:

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Document Management: Prepare, format, and manage documents, including contracts, compliance reports, and safety related documents.

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Meeting Coordination: Schedule and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.

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Communication: Serve as a point of contact for internal and external stakeholders, handling inquiries and some correspondence.

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Data Entry and Reporting: Maintain accurate records and databases, generate reports, and ensure data integrity.

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Travel Arrangements: Arrange travel and accommodations for department staff as needed.

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Office Support: Perform general office duties such as filing, scanning, and ordering supplies.

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Invoicing and Expenses: Review and process expenses and incoming invoices promptly, ensure accurate coding and approval for payment, and submit check requests while following up to ensure timely payments.

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Training Coordination: Assist in supporting training sessions and maintaining training records for HSE compliance.

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Compliance Support: Help ensure adherence to legal, risk and HSE regulations by assisting with audits and inspections.

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Fleet Support: Process and issue new vehicle titles or title transfers, along with vehicle registrations. Monitor the expiration of vehicle registrations and renew as needed.

Qualifications:

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Education: High school diploma or equivalent; Associate’s degree preferred.

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Experience: 2-5 years of administrative experience, preferably in the oil and gas industry.

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Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint), excellent written and verbal communication skills, strong organizational abilities, and attention to detail with a high level of accuracy in work.

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Attributes: Self-starter with the ability to handle confidential information, work independently, and manage multiple tasks simultaneously.

Preferred Qualifications:

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Experience with legal, risk and HSE documentation.

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Familiarity with industry-specific software (e.g., SAP, Visio).

Core Competencies:

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Attention to Detail: Ensures accuracy in documentation and data entry.

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Communication: Effectively communicates with team members and external parties.

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Organizational Skills: Manages time and resources efficiently.

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Problem-Solving: Identifies issues and implements solutions proactively.

Strike is an equal opportunity employer.

Administrative Assistant

About This Job

Job Overview:

Key Responsibilities:

Qualifications:

Preferred Qualifications:

Core Competencies:

Strike is an equal opportunity employer.

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