Billing and Accounting Specialist

The Billing & Accounting Specialist (BAS) will perform many accounting, customer service and organizational tasks to promote the financial health of the company. The BAS will be responsible for creating all billing & invoicing to clients. The BAS will track all invoices ensuring the company receives payment for goods and services offered to clients while maintain the accounting files.

Duties/Responsibilities:

Create invoices according to company practices; submits invoices to clients; utility and non-utility* Address and resolve client questions and issues relating to invoicing* Maintains and reconciles fixed asset system and prepares standard month end journal entries* Prepares, posts, verifies, and records client payments and transactions related to accounts receivable* Assist with setting up accounts with new clients and vendors* Maintains and updates customer files, including name or address changes, mergers, or mailing attentions* Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment* Creates & updates reports regarding the current status of customer accounts* Research discrepancies and past-due amounts* Reconciles accounts receivable* May assist with review all expense reports, recommending accounting approval for payments* May assist with reconciliation of accounts payables* May assist with reconciliation of company credit card* Assists in generating monthly billing statements based on the general ledger* Assists in reconciling revenue accounts regularly* Provides support and analysis for quarterly and year end reporting* Assists with financial aspects of audits* Copies, files, and retrieves materials for finance and accounting as needed* Maintain accounting filing systems* Performs other related duties as assigned*

Required Skills/Abilities:

Excellent verbal and written communication skills* Proficient in QuickBooks Accounting Software* Excellent organizational skills and attention to detail* Proficient in Microsoft Office Suite with special emphasis in Excel* Good understanding of clerical procedures and systems such as recordkeeping and filing* Ability to work independently and in a fast-paced environment* Experience with Citrix & Nexus preferred* Ability to maintain confidentiality* Resourceful, self-motivated with strong work ethic*

Education and Experience:

Associates or Bachelors Degree in Accounting required* At least three years of related accounting experience required* Full charge Bookkeeping experience preferred*

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer* Must be able to lift up and carry up to 40 pounds at times*

Schedule: